Administrative Specialist

$76,000 - $80,000/Yr

Aston Carter - Kansas City, MO

Full-time - Entry Level

Hybrid - Kansas City, MO

1,001-5,000 employees

Administrative and Support Services

About the position

The Marketing Proposal Coordinator plays a crucial role in supporting the proposal team by managing the administrative aspects of proposal development, including the execution of responses to RFPs/RFIs/RFQs, pitches, and proposals. This position involves maintaining proposal management software and collaborating with various departments to gather relevant information and conduct research for pitch materials.

Responsibilities

• Provide administrative support for Proposal Team efforts, including maintenance of various databases.
• Maintain proposal content in Qorus Docs, including Word and Power Point content, and proposal templates.
• Manage review process for all proposal content, including proofreading, updating firm statistics, meeting timelines, and involving appropriate experts.
• Assist with preparation of daily, weekly, and quarterly reports.
• Conduct research in support of proposals and pitch needs, using legal research tools and firm resources.
• Serve as the touchpoint for data gathering from other firm administrative departments to gather information maintained by the Proposal Team.
• Assist proposal and business development teams with troubleshooting service issues with company systems.
• Prepare Statements of Qualifications and proposal drafts as needed.
• Proofread, edit, and format proposals and other content.
• Coordinate with the Compliance Counsel teams for incoming proposal team projects, including follow up and distribution of action items.
• Develop strong relationships with proposal team, business development team, Upper leadership, and attorneys.
• Support work in multiple proposal projects simultaneously.

Requirements

• 2+ years of marketing experience required
• Bachelors in marketing, journalism, communications or similar required

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• 401k options