Administrative Specialist

Datacolor International Ltd - Lawrence Township, NJ

Full-time - Mid Level

Hybrid - Lawrence Township, NJ

Professional, Scientific, and Technical Services

About the position

The Administrative Specialist Level 2 at Datacolor Inc. is a full-time role based in Lawrenceville, NJ, aimed at supporting the CEO and Leadership Team by managing various administrative tasks to enhance operational efficiency. The position involves handling confidential communications, managing schedules, coordinating meetings, and assisting with travel arrangements, all while ensuring a high level of organization and communication.

Responsibilities

• Manage the signing, routing, and secure digital filing of confidential company documents as directed by the CEO and Leadership Team.
• Support the CEO and Leadership Team with calendar management, global travel arrangements, and coordination of multiple meetings.
• Facilitate communication with global staff at the request of the CEO or Leadership Team members.
• Assist various departments with diverse tasks and projects to enhance overall company efficiency and productivity.
• Manage daily office functions such as receiving visitors, logistical coordination for team events, and coordinating lunches for on-site group meetings.
• Responsible for effective vendor management of office supplies and catering.
• Drive employee engagement by being a member of the 'Site Committee' and organizing employee activities.

Requirements

• Bachelor's degree or a minimum of 3-5 years working as an Administrative Specialist.
• Advanced proficiency with Microsoft Office 365.
• Ability to maintain strict confidentiality of all information accessed or discussed.
• Strong organizational skills with attention to detail.
• Proven ability to prioritize and manage multiple tasks simultaneously with little direction.
• Strong professional communication skills.
• Experience in organizing international travel is a plus.

Nice-to-haves

• Experience in organizing international travel.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• Paid time off
• Community Volunteerism Opportunities
• Annual Bonus Potential for all FT Employees.