Administrative Specialist

$76,000 - $80,000/Yr

Aston Carter - Kansas City, MO

Full-time - Entry Level

Hybrid - Kansas City, MO

Administrative and Support Services

About the position

The Marketing Proposal Coordinator plays a crucial role in supporting the proposal team by ensuring timely execution of responses to various requests for proposals (RFPs), requests for information (RFIs), and requests for qualifications (RFQs). This position involves administrative support, maintaining proposal management software, and collaborating with other departments to gather necessary information for pitch materials.

Responsibilities

• Provide administrative support for Proposal Team efforts, including maintenance of various databases.
• Maintain proposal content in Qorus Docs, including Word and PowerPoint content, and proposal templates.
• Manage review process for all proposal content, including proofreading, updating firm statistics, meeting timelines, and involving appropriate experts.
• Assist with preparation of daily, weekly, and quarterly reports.
• Conduct research in support of proposals and pitch needs, using legal research tools and firm resources.
• Serve as the touchpoint for data gathering from other firm administrative departments to gather information maintained by the Proposal Team.
• Assist proposal and business development teams with troubleshooting service issues with company systems.
• Prepare Statements of Qualifications and proposal drafts as needed.
• Proofread, edit, and format proposals and other content.
• Coordinate with the Compliance Counsel teams for incoming proposal team projects, including follow up and distribution of action items.
• Develop strong relationships with proposal team, business development team, senior leadership, and attorneys.
• Support work in multiple proposal projects simultaneously.

Requirements

• 2+ years of marketing experience required
• Bachelor's degree in marketing, journalism, communications or similar required

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• 401k options