Administrative Specialist

$29,245 - $52,000/Yr

Sotheast Community Health Systems - Zachary, LA

Full-time

Zachary, LA

About the position

The Administrative Specialist at Southeast Community Health Systems provides high-level administrative support to the Chief Executive Officer (CEO) and acts as a liaison with various departments. This role involves coordinating activities, managing special projects, and ensuring effective communication within the organization. The position requires independent judgment, confidentiality, and the ability to handle a variety of administrative tasks with minimal supervision.

Responsibilities

• Provides extensive administrative assistance including agenda preparation and board minute preparation.
• Places and manages food orders for meetings and attends monthly Board of Directors' meetings.
• Assists with developing, planning, directing, and evaluating organizational projects.
• Evaluates daily clinic operations to maximize operational efficiencies and effectiveness.
• Assists in developing and maintaining the strategic plan as approved by the Board of Directors.
• Provides updates on organizational projects as directed by the CEO and monitors the progress of planned improvements.
• Uses measurement, analysis, and evaluation methods to identify and document process improvements.
• Coordinates with related departments to ensure appropriate information flow and understanding of process improvement direction.
• Maintains the CEO's appointment schedule by planning and scheduling meetings, conferences, and travel.

Requirements

• Minimum of an associate degree in office management, business office administration, or a similar program.
• Three (3) years of experience as an executive assistant, preferably in a medical office setting.
• Ability to coordinate, prioritize, and manage diverse and complex tasks.
• Strong analytical and critical thinking skills.
• Exceptional organization skills and high attention to detail.
• Familiarity with handling privileged and confidential information.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to communicate in English, both verbally and in writing.