Administrative Specialist

$76,000 - $80,000/Yr

Aston Carter - Kansas City, MO

Full-time

Hybrid - Kansas City, MO

Administrative and Support Services

About the position

The Marketing Proposal Coordinator plays a crucial role in supporting the proposal team by managing administrative tasks related to the preparation of responses to RFPs, RFIs, and RFQs. This position involves maintaining proposal management software, conducting research, and collaborating with various departments to gather necessary information for pitch materials. The coordinator is responsible for ensuring the timely execution of proposals and maintaining high-quality standards in proposal content.

Responsibilities

• Provide administrative support for Proposal Team efforts, including maintenance of various databases.
• Maintain proposal content in Qorus Docs, including Word and Power Point content, and proposal templates.
• Manage review process for all proposal content, including proofreading, updating firm statistics, meeting timelines, and involving appropriate experts.
• Assist with preparation of daily, weekly, and quarterly reports.
• Conduct research in support of proposals and pitch needs, using legal research tools and firm resources.
• Serve as the touchpoint for data gathering from other firm administrative departments to gather information maintained by the Proposal Team.
• Assist proposal and business development teams with troubleshooting service issues with company systems.
• Prepare Statements of Qualifications and proposal drafts as needed.
• Proofread, edit, and format proposals and other content.
• Coordinate with the Compliance Counsel teams for incoming proposal team projects, including follow up and distribution of action items.
• Develop strong relationships with proposal team, business development team, Upper leadership, and attorneys.
• Support work in multiple proposal projects simultaneously.

Requirements

• 2+ years of marketing experience required
• Bachelors in marketing, journalism, communications or similar required

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• 401k options