Administrative Specialist

Oklahoma State University - Oklahoma City, OK

Full-time

Oklahoma City, OK

Educational Services

About the position

The Administrative Specialist position at the Center for Indigenous Health Research and Policy at Oklahoma State University is a grant-funded role focused on providing essential support for research projects related to Indigenous health. The role involves assisting with human subjects applications, data management, manuscript preparation, budget maintenance, and day-to-day oversight of research studies. The position requires strong organizational skills and the ability to work both independently and collaboratively within a team.

Responsibilities

• Serve as the point person for local and network data, collecting and organizing site data.
• Electronically submit research documents to the University study site.
• Monitor upcoming tasks at the project site.
• Gather, record, scan, organize, and transcribe research study data.
• Attend site meetings and weekly all-staff team meetings.
• Assist in the day-to-day implementation of all study procedures for recruitment, study intervention, and data collection, ensuring adherence to established timelines and research protocols.
• Recruit and screen new participants for projects, presenting informed consent materials and ensuring participant understanding of the study.
• Perform data collection through various methods, ensuring proper data storage according to policy and procedure.
• Administer the study intervention program and follow all data collection protocols.
• Maintain project files and participant documents, ensuring compliance with IRB regulations and confidentiality of records.
• Assist in communication with community agencies such as clinics and labs.
• Assist with purchasing, including purchase requests, ordering, and reimbursements.
• Assist with travel requests, arrangements, and reimbursement requests.
• Ship materials as needed to project sites.
• Assist with coordination of payments to participants and billing procedures related to study visits, including purchasing, tracking, distributing, and internal audits.
• Travel as needed for project-related activities.
• Perform other duties as assigned.

Requirements

• Bachelor's degree or equivalent experience.
• Two years of college-level coursework in a relevant academic area or equivalent experience.
• One year of appropriate experience or equivalent education/experience.
• Proficient with MS Office software, including Word and Excel.
• Strong written and oral communication skills, with the ability to work independently and as part of a team on multiple projects.
• Flexible work hours, including evenings and weekends when necessary.
• Possession of a valid and current driver's license by the time of hire.

Nice-to-haves

• Knowledge of and experience in working with American Indian and Alaska Native communities.
• Experience working in a research environment.
• Excellent proofreading skills and strong attention to detail.
• Experience working with internet applications.

Benefits

• Competitive hourly wage based on experience and qualifications.