Administrative Specialist

About the position

The Kentucky Veterinary Practice Act declares that the practice of veterinary medicine is a privilege which is granted by legislative authority in the interest of public health, safety, and welfare. The mission of the Kentucky Board of Veterinary Examiners is to carry out the General Assembly's mandate, stated in KRS 321.175, to protect the citizens of the Commonwealth from being misled by incompetent, unscrupulous, and unauthorized practitioners, and to protect the Commonwealth's citizens and animals from unprofessional or illegal practices by those persons who are licensed to practice veterinary medicine in this jurisdiction and those persons who practice without a license. We are looking for an Administrative Specialist to join our team of highly skilled professionals. As an Administrative Specialist, you will provide professional administrative support to the Kentucky Board of Veterinary Examiners (KBVE), Board of Veterinary Examiners Committees, agency leadership, and Board Members related to agency operations by assisting with licensing, enforcement, and grievance processes.

Responsibilities

• Provide administrative support to the KBVE Grievance Committee and its work. Ensure case files are updated and accurate. Answer constituent questions about the grievance process and agency cases. Prepare Committee meeting materials. Work closely with KBVE Executive Director to coordinate needed responses and investigations. Issue case related correspondence as directed.
• Provide administrative and meeting support to the Board. Assist with processing credentialing applications and data entry in the KBVE licensing database. Provide support for meeting preparations, for Board and Committee meetings and interagency and stakeholder meetings. Support KBVE Executive Director with KRS Chapter 321 administration, investigations, and enforcement.
• Conduct file scanning and database entry of historical licensure files. Complete quality control checks and run database reports upon request. Issue licensure status letters. Compile Open Records Request responses for review and issuance by the KBVE Executive Director.
• Assist with needed filings related to KRS Chapter 13A administrative regulations filing procedures. Make mail runs, check deposits, and filing submissions in Frankfort as directed. Complete special projects as assigned by the KBVE Executive Director.
• Performs other duties as assigned.

Requirements

• Graduate of a college or university with a bachelor's degree.
• One year of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Nice-to-haves

• Attention to detail
• Excellent verbal and written communication skills
• Time management
• Teamwork
• Organization skills
• Some travel is required

Benefits

• Paid time off (sick and vacation) plus paid holidays
• Overtime and compensatory time
• Affordable health insurance with optional Health Reimbursement Account
• Life insurance
• Retirement
• Wellness incentives program
• Training and career development opportunities; paid continuing education
• Optional Deferred Compensation program (401K)
• Employee discounts on electronics; health and wellness; retail; travel, events and entertainment; and services and education