Administrative Specialist

State of Montana • Helena, MT

414d

About The Position

The Administrative Specialist at the Montana State Library (MSL) plays a crucial role in supporting the agency's daily operations. This full-time, permanent position involves a variety of administrative tasks, including office management, communications, and program support, contributing to the overall mission of providing excellent library resources and services to the community.

Requirements

• At least two years of previous administrative or clerical support experience.
• Current or previous administrative experience with a state agency is desirable.

Nice To Haves

• Creative problem solver with a commitment to public service.
• Interest in learning and growing within the position.

Responsibilities

• Perform daily administrative duties including calendaring, meeting coordination, and program support.
• Manage purchasing, records, and property management.
• Provide financial services support.
• Support the MSL Commission, councils, and advisory groups by posting public meeting notices and online materials.
• Coordinate meetings and provide day-of administrative support, including minute taking and follow-up.
• Update and manage website content and internal/external communications.
• Assist in planning and implementing meetings, conferences, and special events.

Benefits

• Eligible for all applicable state benefits and retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administration of Economic Programs
• Education Level: No Education Listed
• Number of Employees: 11-50 employees