Administrative Support Assistant (OA)

$44,117 - $57,354/Yr

United States Department of the Interior - Billings, MT

Part-time,Full-time - Entry Level

Onsite - Billings, MT

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About the position

The Administrative Support Assistant (OA) position at the Bureau of Reclamation in Billings, Montana, is designed for a career professional looking to leverage their administrative expertise to support the agency's mission of managing water resources while protecting the environment. The role involves a variety of administrative and clerical tasks, including managing purchase card transactions, maintaining official records, and coordinating travel for employees.

Responsibilities

• Serves as a Purchase Line Charge Card holder for the Area Office Charge Card Program; reviews monthly charge card and purchase statements for accuracy.
• Performs a wide range of administrative and clerical support duties including mail management, database entry, purchasing, and timekeeping duties.
• Utilizes software to prepare, review, and track various correspondence ensuring compliance with office policy and procedure.
• Responsible for maintaining Area Office official federal records in an automated database; provides records-related assistance for Area Office and field office staff.
• Serves as a travel coordinator preparing travel documents such as authorizations and vouchers for Area office employees; provides assistance to traveling employees.

Requirements

• Must be a U.S. Citizen or U.S. National.
• Must be suitable for federal employment, determined by a background investigation.
• Must have one full year of specialized experience equivalent to the GS-05 level, including receptionist duties and administrative support.
• Qualified typist with a typing speed of at least 40 words per minute.

Nice-to-haves

• Experience with federal records management systems.
• Familiarity with travel coordination and documentation processes.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to various federal employee benefits including health insurance, retirement plans, and paid leave.