Administrative Support (General Clerk III) - Facilities and Infrastructure

Alakaina Family of Companies - Aberdeen Proving Ground, MD

Full-time - Entry Level

Aberdeen Proving Ground, MD

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Alaka`ina Foundation Family of Companies (FOCs) has a need for an Administrative Support (General Clerk III) - Facilities and Infrastructure to support our government customer located in Aberdeen Proving Ground, MD. This position involves a variety of clerical tasks and project management support to ensure smooth operations within the organization.

Responsibilities

• Clerical work: Answering phones, filing, copying, tracking ordering supplies, sorting mail, and relaying messages.
• Schedule appointments, coordinate meeting logistics, and making travel arrangements.
• Compose, track, staff, disseminate, and log correspondence and other documents.
• Maintain archives for organization files and folder - the archival for all life-cycle management.
• Assist with timesheets, long-range calendars, and manages various digital repositories.
• Vendor and subcontractor management: Soliciting vendors and subcontractors for bids, supporting the hiring process.
• Project management support: Preparing forms such as change orders, purchase orders, service agreements, and workflow forms.
• Reviewing and submitting IJOs, MPR, and other workflow process forms.
• Identify safety concerns to Supervisor and other required stakeholders (DOD, ARMY, OSHA, ANSI, other industry identified).
• Assist in maintaining accurate files and provide documentation to Government Lead when requested.
• Provide and assist with required monthly data to Supervisor for a monthly report/tracking matrix of all related matters.
• Ensure that all administrative functions/paperwork is in order relative to receipt documentation, work orders, or internal paperwork are accomplished on time and in the required format.
• Maintain a clean and safe worksite while performing or conducting job duties and be attentive to detail.
• Support the mission, vision, values, and goals of the US ARMY.

Requirements

• Must have High School Diploma/GED
• Must have an (active) CLASS C Driver's License or higher.
• Minimum of (4) Years of Clerical experience.
• Intermediate Proficiency in Microsoft Applications - specifically Teams, Outlook, Excel, Word.

Benefits

• 401K plan with company match
• Medical insurance
• Dental insurance
• Disability insurance
• Life insurance coverage
• Tuition reimbursement
• Paid time off
• 11 paid holidays