Administrative Support I

Climatec Corp Pte Ltd - Tucson, AZ

Full-time - Entry Level

Tucson, AZ

Administrative and Support Services

About the position

The Administrative Support I position at Climatec LLC involves providing essential administrative assistance to ensure smooth operations within the organization. The role requires effective communication, organization, and coordination of materials and inventory, supporting various projects and departments. The position is designed for individuals who can manage multiple tasks in a dynamic environment while maintaining a high level of accuracy and dependability.

Responsibilities

• Coordinate with others to ensure the correct parts are ordered for projects.
• Keep the Bill of Material (BOM) up to date at all times.
• Receive, store, and deliver all project material in a timely fashion.
• Manage material loss on projects to zero devices from ordered and received.
• Handle material returned due to excess or failure appropriately.
• Coordinate with field employees and accounting to ensure accurate transfer of all material between inventory, jobs, etc.
• Maintain inventory levels at correct min/max values.
• Consult and advise others as to what min/max levels should be.
• Perform physical counts on inventories as determined by management.
• Manage inventory to zero-dollar deviance between physical count and balance sheet value.
• Support other Climatec location material needs appropriately based on local priorities vs. the other locations priorities.
• Welcome visitors by greeting them, in person or on the telephone, answering or referring inquiries.
• Direct visitors by maintaining employee and department directories, giving instructions.
• Maintain security by following procedures.
• Maintain office supply inventory and upkeep of small break room area.
• Answer front desk phone, record messages, and transfer customers to the correct department.
• Update BidTracer information for Branch Office.
• Keep track of cell phones and coordinate any changes.
• Coordinate meetings for the Tucson Conference Room.
• Coordinate and assist with the Vehicle Fleet Maintenance, spare keys and vehicle transition between employees.
• Maintain System Specialist Tool Inventory for check out.
• Coordinate the Free Stock parts and Project Manager Cages.
• Coordinate travel requests for employees.
• Other duties as assigned.

Requirements

• High school diploma or equivalent.
• 1+ years of experience as Administrative Assistant, demonstrating organizational and communication skills.
• Proficiency with Windows applications, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with a high level of accuracy and dependability.
• Ability to handle conflict and resolve common inquiries or complaints from customers effectively.
• Flexibility to manage multiple tasks simultaneously in a dynamic environment.
• Must have valid Driver's License.

Nice-to-haves

• 2+ years of experience in administrative or customer-facing roles.
• Proven ability to plan work, sequence priorities, and meet simultaneous deadlines under pressure.
• Excellent verbal communication skills, with the ability to speak confidently in one-on-one settings or small groups.
• Strong writing skills, including the ability to create articulate and grammatically correct correspondence.
• Demonstrated ability to handle conflict with professionalism and composure.
• Prior experience with material handling including purchasing, receiving, warehousing, shipping, and inventory control.

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance