Administrative Support II - Fire Administration, Logistics Division

$37,960 - $48,651/Yr

City Of Olathe - Olathe, KS

Part-time - Entry Level

Olathe, KS

About the position

The Administrative Support II position at the City of Olathe's Fire Administration, Logistics Division, is a part-time role designed to provide essential administrative and customer service support. This position plays a crucial role in maintaining efficient operations within the department, assisting both staff and the public with inquiries, and ensuring smooth communication and logistics for various departmental activities.

Responsibilities

• Receive and route phone calls and voicemails for the Fire Administration staff and programs.
• Assist the public and provide information on departmental policies and procedures as required.
• Perform a wide variety of general clerical work including maintenance of accurate and detailed files, logs, manuals, and records for ongoing departmental processes.
• Assist with vendor utilization including workflows for coordinating services for the department.
• Assist with coordination of logistics for special projects, meetings, and events.
• Support department participation in city-wide initiatives.
• Review current procedures to identify gaps and opportunities for improvement.
• Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries; acts as back-up to other administrative positions.
• Copies and collates documents; sorts and distributes mail and other time sensitive material(s).
• Maintains files both public and confidential, distributes reports, and processes transactions into systems; types form letters, labels, mail merges and correspondence; proofreads information; schedules meetings; interviews, and other functions.
• Maintains professional communication with other city departments and personnel and various outside agencies.

Requirements

• One year of administrative or other relevant experience is required.
• Excellent computer skills including Microsoft Office (Word & Excel) are required.
• Strong customer service and telephone skills are necessary.
• A high school diploma or equivalent is required.

Nice-to-haves

• Proficiency with verbal and written English language required.
• Additional proficiency with Spanish and American Sign Language preferred.

Benefits

• Paid time off