Administrative Support/Office Manager

$70,000 - $70,000/Yr

Confidential - Beltsville, MD

Full-time - Entry Level

Beltsville, MD

About the position

The Administrative Support/Office Manager will provide essential office support at a construction field office for a government client in Beltsville, Maryland. This full-time role requires proficiency in administrative tasks and experience in construction management support, ensuring smooth operations and effective communication among stakeholders.

Responsibilities

• Provide administrative support to personnel as required.
• Answer incoming phone calls and respond to emails professionally.
• Greet visitors at the office entrance.
• Assist with coordinating communication between all parties, including stakeholders.
• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, and ordering office supplies.
• Assist with the preparation of documents for change orders.
• Coordinate meeting logistics and deliverables, ensuring they are organized and distributed.
• Process invoices and maintain organized records, reviewing documents for pertinent information and coordination with finance.

Requirements

• Experience supporting senior professionals in construction management.
• Proficiency in Microsoft business software including Outlook, Word, Excel, and PowerPoint.
• Ability to perform basic mathematical and accounting functions.
• Basic knowledge of construction business processes.
• Demonstrated experience performing duties typically associated with an administrative assistant on a construction project.
• Must be able to pass a background check.

Nice-to-haves

• Knowledge of working with the federal government and US Army Corps of Engineers.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance