Administrative Support

$37,440 - $37,440/Yr

Project Brilliance - Riviera Beach, FL

Full-time - Entry Level

Riviera Beach, FL

Ambulatory Health Care Services

About the position

The HR/Administrative Assistant will support the daily operations of the center by organizing office tasks, assisting associates, and ensuring efficient communication and record-keeping. This role requires a detail-oriented professional who can manage various administrative duties while maintaining discretion and a high level of service.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Review client notes and ensure they are submitted on a timely basis
• Create and update records ensuring accuracy and validity of information
• Update time sheets for missed punches, monitor attendance, PTO, etc.
• Conduct new hire orientation, issue badges, and serve as liaison with HR
• Monitor level of supplies, handle shortages, and order when necessary
• Resolve office-related malfunctions, such as printers, and respond to requests or issues
• Coordinate and assist other staff with any clerical needs they may have
• Maintain trusting relationships with employees, vendors, clients, and parents
• Perform receptionist duties, answer front doors, and assist with drop-off and pick-up

Requirements

• Proven experience as an office assistant, receptionist, or in another relevant administrative role
• Working knowledge of office equipment (phones, computers, printers, fax, scan)
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Customer service oriented, assist when needed
• Proficiency in MS Office and Google Suite

Benefits

• Health Insurance (3 options available: HSA, HMO, PPO)
• Health Savings Account with company contribution
• Flexible Savings Account - Medical and Dependent Care
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Voluntary programs (Voluntary Life Insurance, Hospital Indemnity, Accident, Pet, LegalShield, Short Term Disability)
• Personal Day paid after 90 days of employment
• Paid Time Off (PTO) of accrued time after 90 days of employment
• Wellness Days after 1 year of employment
• Select Holiday Pay after 1 year of employment
• Advancement Opportunities
• 401K with generous company match after 1 year of employment
• Reward Programs for Exceeding Expectations
• Door Dash Discounted Program