Simon Management Associates II - Las Vegas, NV
posted 2 months ago
The Office Manager position at the Las Vegas North Premium Outlets serves as a critical support role within the center management office. This position is responsible for providing ongoing administrative support to the center management staff as determined and assigned by the General Manager. The Office Manager must possess excellent time management skills, independent planning capabilities, and the ability to prioritize tasks effectively. The role requires evaluating alternatives, selecting best practices, and completing tasks in the most efficient manner possible. The Office Manager will oversee various administrative functions, ensuring that the administrative staff supports all departments and completes projects accurately and on time. Key responsibilities include managing Accounts Payable and Accounts Receivable, handling procurement cards and petty cash, and engaging in the budgeting and forecasting cycle at the center. Additionally, the Office Manager will coordinate and support the short-term leasing program, manage lease agreements in Salesforce, process monthly rent, tenant sales, overage rent, and certificates of insurance, and maintain all opening documents. Other responsibilities include administering the Fleet Management program, maintaining documents for Capital and Operational service agreements, tracking and maintaining DocuSign agreements and insurance documents, and performing general office administrative tasks such as ordering and maintaining inventory of office supplies. The Office Manager will also draft documents and reports for management, provide updates on company policies and procedures, and support marketing events and promotions as needed. If applicable, the Office Manager may assist in hiring and training administrative staff and processing weekly payroll for in-house hourly employees.