Administrator, Office

Simon Management Assoc, LLC - Toms River, NJ

Full-time

Toms River, NJ

About the position

The Office Manager position at Ocean County Mall is responsible for providing comprehensive administrative support to the center management staff. This role requires independent planning, prioritization, and excellent time management skills to ensure efficient task completion. The Office Manager will oversee various administrative functions, including financial management, lease administration, and general office tasks, while also supporting marketing initiatives and staff training as needed.

Responsibilities

• Provide administrative support to center management staff and ensure administrative projects are completed correctly and timely.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash.
• Engage in the budgeting and forecasting cycle at the center.
• Coordinate and support the short-term leasing program.
• Administer lease agreements in Salesforce, including processing monthly rent and tenant sales.
• Oversee the Fleet Management program, including PIN maintenance and vehicle maintenance processes.
• Create and maintain documents for Capital and Operational service agreements.
• Track and maintain DocuSign agreements and insurance documents.
• Perform general office administrative tasks, including inventory management and drafting documents for management.
• Support marketing events, promotions, and collateral management as applicable.
• Assist with hiring and training of administrative staff and contribute to their performance evaluations as applicable.
• Process weekly payroll for in-house hourly employees and required documents for new hires as applicable.

Requirements

• High school diploma or equivalent; some college or professional school preferred.
• 3-5 years of administrative office experience, preferably in office management within a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks effectively.
• Knowledge of administrative procedures and customer service principles.
• Aptitude for understanding financial reports and extracting relevant information.
• Experience with Accounts Payable and Receivable using systems such as Yardi.
• Strong working knowledge of Microsoft Office, Salesforce, and web-based input software.
• Effective conflict resolution and customer service skills for interactions with customers, tenants, and co-workers.
• Strong verbal and written communication skills.
• Excellent organizational and interpersonal skills with attention to detail.
• Ability to prioritize, coordinate, multi-task, and demonstrate initiative.