Administrator, Office

$46,259 - $80,059/Yr

Simon Management Associates II - Orange, CA

Full-time - Entry Level

Orange, CA

Real Estate

About the position

The Office Manager position at The Outlets at Orange is responsible for providing comprehensive administrative support to the center management staff. This role requires independent planning, prioritization, and excellent time management skills to ensure efficient task completion. The Office Manager will oversee various financial and administrative functions, including accounts payable and receivable, budgeting, and lease agreement administration, while also supporting marketing events and managing office supplies.

Responsibilities

• Provide administrative support to center management staff and ensure administrative projects are completed correctly and timely.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash.
• Engage in the budgeting and forecasting cycle at the center.
• Coordinate and support the short-term leasing program.
• Administer lease agreements in Salesforce, including processing monthly rent and tenant sales.
• Oversee the Fleet Management program, including PIN maintenance and vehicle maintenance processes.
• Create and maintain documents for Capital and Operational service agreements.
• Track and maintain DocuSign agreements and insurance documents.
• Perform general office administrative tasks, including inventory management and drafting documents for management.
• Support marketing events, promotions, and collateral management as applicable.
• Assist with hiring and training of administrative staff as applicable.
• Process weekly payroll for in-house hourly employees and submit required documents for new hires in Workday.

Requirements

• High school diploma or equivalent; some college or professional school preferred.
• 3-5 years of administrative office experience, preferably in office management within a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks effectively.
• Knowledge of administrative procedures and customer service principles.
• Aptitude for understanding financial reports and extracting relevant information.
• Experience with Accounts Payable and Receivable using systems such as Yardi.
• Strong working knowledge of Microsoft Office, Salesforce, and web-based input software.
• Effective conflict resolution and customer service skills for interactions with customers and co-workers.
• Strong verbal and written communication skills.
• Excellent organizational and interpersonal skills with attention to detail.
• Ability to prioritize, coordinate, multi-task, and demonstrate initiative.

Benefits

• Competitive salary range of $22.24 - $38.49, dependent on skills and experience.
• Opportunities for professional development and growth within a leading retail real estate company.