Administrator, Office

$46,259 - $80,059/Yr

Simon Property Group - Orange, CA

Full-time

Orange, CA

Real Estate

About the position

The Office Administrator position at Simon Property Group serves as the Office Manager within the center management office at The Outlets at Orange. This role is responsible for providing ongoing support to the center management staff as assigned by the General Manager. The position requires independent planning, prioritization, and excellent time management skills to ensure efficient task completion and adherence to best practices.

Responsibilities

• Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner.
• Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash.
• Engaged with the budgeting and forecasting cycle at the center.
• Coordination and support of the short-term leasing program.
• Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents.
• Administration of the Fleet Management program including PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms.
• Create & Maintain documents for Capital and Operational service agreements.
• Track & Maintain DocuSign agreements & insurance documents.
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, drafting documents, and reports for management, and providing Management Team with updates of Company Policies and Procedures.
• If applicable, support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales.
• If applicable, assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation.
• If applicable, process weekly payroll for in-house hourly employees, required documents for new hires & submit for approval in Workday.

Requirements

• High school diploma or equivalent; some college or professional school preferred.
• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks.
• Knowledge of administrative procedures, customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Accounts Payable and Receivable background using systems such as Yardi.
• Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and web-based input software.
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers.
• Effective verbal and written communication skills.
• Strong organizational and interpersonal skills with attention to detail.
• Ability to prioritize, coordinate, multi-task and demonstrate initiative.