Simon Property Group - Atlanta, GA
posted 4 months ago
The Office Administrator position serves as the Office Manager within a center management office, providing essential support to the center management staff as directed by the General Manager. This role requires a high level of independent planning and prioritization, along with excellent time management skills. The Office Administrator is expected to evaluate alternatives, select best practices, and complete tasks efficiently, ensuring that all administrative functions are executed smoothly and effectively. The successful candidate will be responsible for a variety of administrative tasks, including providing support to all departments and ensuring that administrative projects are completed accurately and on time. Key responsibilities include managing Accounts Payable and Accounts Receivable, overseeing procurement card transactions, and handling petty cash. The Office Administrator will also engage in the budgeting and forecasting cycle at the center, ensuring financial accuracy and compliance. In addition, the role involves coordination and support of the short-term leasing program, which includes lease agreement administration in Salesforce, processing monthly rent, tenant sales, overage rent, and certificates of insurance. The Office Administrator will also manage the Fleet Management program, including PIN maintenance and vehicle maintenance processes. Other responsibilities include creating and maintaining documents for Capital and Operational service agreements, tracking DocuSign agreements, and performing general office tasks such as ordering supplies, drafting documents, and providing updates on company policies and procedures. If applicable, the Office Administrator may also support marketing events, assist with hiring and training of administrative staff, and process weekly payroll for in-house hourly employees.