Administrator, Office

Simon Property Group - Atlanta, GA

Full-time

Atlanta, GA

Real Estate

About the position

The Office Administrator position serves as the Office Manager within a center management office, providing essential support to the center management staff as directed by the General Manager. This role requires a high level of independent planning and prioritization, along with excellent time management skills. The Office Administrator is expected to evaluate alternatives, select best practices, and complete tasks efficiently, ensuring that all administrative functions are executed smoothly and effectively. The successful candidate will be responsible for a variety of administrative tasks, including providing support to all departments and ensuring that administrative projects are completed accurately and on time. Key responsibilities include managing Accounts Payable and Accounts Receivable, overseeing procurement card transactions, and handling petty cash. The Office Administrator will also engage in the budgeting and forecasting cycle at the center, ensuring financial accuracy and compliance. In addition, the role involves coordination and support of the short-term leasing program, which includes lease agreement administration in Salesforce, processing monthly rent, tenant sales, overage rent, and certificates of insurance. The Office Administrator will also manage the Fleet Management program, including PIN maintenance and vehicle maintenance processes. Other responsibilities include creating and maintaining documents for Capital and Operational service agreements, tracking DocuSign agreements, and performing general office tasks such as ordering supplies, drafting documents, and providing updates on company policies and procedures. If applicable, the Office Administrator may also support marketing events, assist with hiring and training of administrative staff, and process weekly payroll for in-house hourly employees.

Responsibilities

• Provide administrative support to center management staff as directed by the General Manager.
• Ensure administrative staff is supporting all departments and completing projects in a timely manner.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash.
• Engage with the budgeting and forecasting cycle at the center.
• Coordinate and support the short-term leasing program, including lease agreement administration in Salesforce.
• Process monthly rent, tenant sales, overage rent, and certificates of insurance.
• Administer the Fleet Management program, including PIN maintenance and vehicle maintenance processes.
• Create and maintain documents for Capital and Operational service agreements.
• Track and maintain DocuSign agreements and insurance documents.
• Perform general office administrative tasks such as ordering supplies and drafting documents for management.
• Support marketing events, promotions, and collateral management if applicable.
• Assist with hiring and training of administrative staff if applicable.
• Process weekly payroll for in-house hourly employees if applicable.

Requirements

• High school diploma or equivalent; some college or professional school preferred.
• 3-5 years of administrative office experience, preferably in office management within a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks effectively.
• Knowledge of administrative procedures and customer service principles.
• Aptitude for understanding financial reports and extracting relevant information.
• Experience with Accounts Payable and Receivable using systems such as Yardi.
• Strong working knowledge of Microsoft Office, Salesforce, and web-based input software.
• Effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers.
• Strong verbal and written communication skills.
• Excellent organizational and interpersonal skills with attention to detail.
• Ability to prioritize, coordinate, multi-task, and demonstrate initiative.