Simon Property Group - Torrance, CA
posted 2 months ago
The Office Administrator position at Del Amo Fashion Center serves as the Office Manager within the center management office. This role is pivotal in providing ongoing support to the center management staff as determined and assigned by the General Manager. The Office Administrator is expected to manage various tasks independently, requiring excellent planning, prioritization, and time management skills. The individual must be adept at evaluating alternatives, selecting best practices, and completing tasks efficiently to ensure smooth operations within the office. The responsibilities of the Office Administrator encompass a wide range of administrative support functions. This includes ensuring that the administrative staff effectively supports all departments and completes projects as directed, accurately and on time. The role also involves managing financial aspects such as Accounts Payable and Accounts Receivable, handling procurement cards, and managing petty cash. The Office Administrator will engage in the budgeting and forecasting cycle at the center, ensuring financial accuracy and accountability. Additionally, the Office Administrator will coordinate and support the short-term leasing program, which includes lease agreement administration in Salesforce, processing monthly rent, tenant sales, overage rent, certificates of insurance, and all opening documents. The administration of the Fleet Management program is also a key responsibility, which includes maintaining PINs, reconciling receipts, and overseeing vehicle maintenance processes. The role requires the creation and maintenance of documents for Capital and Operational service agreements, tracking and maintaining DocuSign agreements and insurance documents. General office administrative tasks such as ordering and maintaining inventory of office supplies, drafting documents and reports for management, and providing updates on Company Policies and Procedures are also part of the job. If applicable, the Office Administrator may support marketing events, assist with hiring and training of administrative staff, and process weekly payroll for in-house hourly employees.