Admissions & Records Assistant III

Chabot-Las Positas Community College District • Livermore, CA

371d

About The Position

The Admissions & Records Assistant III at Las Positas College plays a crucial role in overseeing and participating in complex student admission and registration activities. This position is responsible for ensuring compliance with state laws and college policies while leading a team in maintaining accurate student records. The role emphasizes equity and inclusion, aiming to support diverse student populations in achieving their educational goals.

Requirements

• Equivalent to the completion of the twelfth grade supplemented by 2 years of college level course work in business administration or a related field.
• Three years of increasingly responsible office experience, including two years in a college admissions and records experience.
• Knowledge of principles of lead supervision and training.
• Understanding of the organization and operations of an admissions and records office.
• Familiarity with applicable sections of State Education Code and other laws related to admissions and registration.

Nice To Haves

• Experience in closing student equity gaps and engaging in equitable practices.
• Knowledge of specialized admissions and records software applications.

Responsibilities

• Lead, plan, train, and review the work of staff responsible for conducting student admission and registration activities.
• Verify the work of assigned employees for accuracy and compliance with applicable standards.
• Monitor registration processes and assist in resolving course registration issues.
• Serve as a technical resource in the implementation of software programs for admissions and registration.
• Participate in the selection and evaluation of hourly, student, and temporary personnel.
• Process instructor initiated drops, petitions for re-enrollment, and late adds.
• Collect and process incomplete grades and grade changes; adjust student transcripts accordingly.
• Distribute and process attendance and grade sheets; ensure proper completion.
• Assume responsibility for grade, census, and positive attendance reporting.
• Maintain student tuition payment plans and notify students of account discrepancies.
• Establish working relationships with law enforcement and other entities for compliance purposes.
• Prepare personnel background checks and security investigations.
• Provide training for the online attendance and grade reporting system.
• Compose and prepare correspondence to faculty and administrators.
• Assist in the preparation of various reports and ensure timely submission.
• Research and prepare responses to civil and state subpoenas.
• Operate and use a variety of office equipment and specialized software applications.
• Represent the College at promotional events and meetings.
• Coordinate Admissions and Records services with other College departments.

Benefits

• Full-time position with a monthly salary of $5,286.08.
• Opportunities for professional development and training.
• Inclusive and supportive work environment focused on equity and diversity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Associate degree