Advancement Administrative Associate, Main Campus Development

University of Iowa Foundation - Iowa City, IA

Full-time - Entry Level

Hybrid - Iowa City, IA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Advancement Associate provides administrative support to the Associate Vice President for Main Campus Development, the Iowa Writer's Workshop fundraising program, and the Stanley Museum of Art fundraising program. Reporting to the Associate Vice President for Main Campus Development, this role provides high-level, proactive support on a wide range of administrative and programmatic objectives. Managing complex calendars and preparing materials for meetings, this position helps plan, coordinate, and deliver projects, resources, reports, and analysis to advance fundraising and stewardship for university-wide initiatives. The Advancement Associate will be a critical partner to the AVP and two development officers and must demonstrate a high degree of adaptability, curiosity, professionalism, and precision while working with both UICA colleagues and campus partners. This position is eligible for hybrid work (telecommuting) which includes working on-site at our office in Iowa City at least 3 days per week.

Responsibilities

• Creates, updates and modifies prospect proposals in I-Star database with little direction; provides reminders and follow up for advancement officers related to prospect proposals; enters contact reports
• Plans campus visits for prospects, donors, and/or alumni; provides recommendations to the advancement officer on potential prospects to see in a location
• Executes unique custom stewardship items; coordinates programmatic stewardship items (e.g., college newsletters)
• Creates detailed profile of meeting attendees; summarizes I-Star information and other available information into a new profile document for the advancement officer's use
• Creates basic meeting materials with limited direction; may suggest items to address common conversations
• Provides proactive calendaring support; independently prioritizes and decides which meetings to move or cancel
• Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways by modifying existing templates to manage workplans
• Answers complex questions from UICA colleagues, external constituencies and/or donors
• Collaborates with advancement officer on invitation lists, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event
• Submits requests for information from data management; creates list views and modifies existing reports; reviews information for accuracy and provides basic formatting

Requirements

• HS diploma + 6 years administrative experience
• OR associate's degree + 4 years administrative experience
• OR bachelor's degree + 2 years administrative experience