Advancement Database Manager

Detroit Country Day School - Beverly Hills, MI

Full-time - Mid Level

Beverly Hills, MI

Educational Services

About the position

The Advancement Database Manager at Detroit Country Day School plays a vital role in maintaining the database and producing key reports for the advancement team. This full-time, in-person position is essential for managing data related to donors and constituents, ensuring data accuracy, and supporting the advancement office's initiatives. The role involves collaboration with various stakeholders and requires a proactive approach to event planning and logistics.

Responsibilities

• Work collaboratively with the Advancement staff and other faculty and staff members to ensure database management and maintenance of donor information in Veracross database.
• Execute database leadership including processes, data accuracy, and integrity.
• Process, record, and reconcile donor charitable contributions.
• Draft and mail error-free donor acknowledgements (i.e. tax receipts).
• Run queries, gift reports, and provide mailing lists.
• Provide customer service on incoming donor and parent volunteer requests.
• Collaborate in the execution of month-end close process; this process includes payroll deduction and all gift processing, donor acknowledgements (i.e. tax receipts) on the 15th and end of each month.
• Provide monthly reports and yearly INDEX and DASL reports to Business Office.
• Work collaboratively with the Business Office for yearly audit and provide charitable contribution data and back-up.
• Provide on-site event support at all events including set-up and break down.
• Execute leadership role with major donor events including logistics.
• Assist in prospect management and strategic donor research.
• Collaborate with Advancement team colleagues on moves management of donors and other administrative tasks as needed.
• Assist Director of Alumni Relations with data updates and alumni interactions (including event attendance).
• Assist with content generation for electronic, print, digital and social media communications to internal and external constituencies including students, parents, alumni, faculty, staff, and donors.
• Be a proactive member of the school community, attending athletic and artistic events, student presentations, and other occasions.
• Assist and manage projects and other duties as needed or assigned.

Requirements

• Bachelor's degree or equivalent training.
• Understanding of databases and the ability to learn new systems required, experience with Veracross preferred.
• Strong communication skills with previous customer service experience.
• Must be detail-oriented, thorough, accurate, and organized.
• Ability to prioritize and effectively manage diverse tasks, multitasking in a fast-paced environment.
• Experience working with Google, Word, Excel.
• Interest in independent school education and a dedication to promoting the School's fundraising priorities by developing positive and respectful relationships with faculty, senior administrative leaders, trustees, parents, alumni and the advancement office team.
• Must have excellent interpersonal skills, reflect an optimistic and positive attitude and have a demonstrated record of completing assignments.
• Cooperate and work together with all school leaders and colleagues; plan and complete job duties with minimal supervision.
• Must possess good judgment, tact, sensitivity, and discretion in the handling of confidential information, materials and situations.