Advancement Office and Operations Specialist

Bryan Health - Lincoln, NE

Full-time

Lincoln, NE

Hospitals

About the position

The Advancement Office and Operations Specialist plays a crucial role in supporting the Bryan Foundation and Advancement department by managing donor data, processing gifts, and coordinating scholarship programs. This position is responsible for ensuring accurate record-keeping, generating reports, and assisting with various advancement events, all aimed at enhancing the foundation's strategic initiatives.

Responsibilities

• Reviews, interprets, and enters cash, credit card, payroll, gift batching into Foundation database to ensure timely and accurate donor record updates and deposits.
• Supports Bryan College of Health Sciences scholarship program by maintaining fund scholarship records in Foundation database and coordinates scholarship awarding in collaboration with Bryan College of Health Sciences finance team.
• Serves as lead coordinator of the employee caring fund committee. Manages applications, communications with the selection committee and distribution of funds.
• Supports Foundation and Advancement databases including information entry, list hygiene, listing pulls for publications, events and other requests.
• Pulls and combines lists from across health system departments and entities.
• Creates monthly, quarterly and annual reports from Foundation and Advancement databases.
• Maintains records and reporting for general Foundation accounting needs and works in collaboration with management accounting for gift processing, reporting and audit needs.
• Supports the director of philanthropy with distribution of system departments and entity funds and generates fund balance reports.
• Assists with Advancement event needs including guest lists, invitation distribution, mailings, communication with attendees, coordination with event teams and speakers.
• Oversees the integrity and accuracy of databases. This includes entering financial and donor data, queries, preparing reports and timely acknowledgements to donors.
• Creates and updates profiles on foundation prospects and current partners.
• Produces personalized thank you letters in coordination with the development team.
• Supports recognition and stewardship processes in coordination with development staff.
• Records and tracks event attendance and other engagement opportunities.
• Supports the structure, formatting and messaging of central gift acknowledgements and donor pledge tracking and reminders.
• Updates donor honor roll, donor plaques and donor recognition as needed.
• Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.
• Participates in meetings, committees and department projects as assigned.
• Performs other related projects and duties as assigned.

Requirements

• Bachelor's degree in Accounting, Business, Finance or related field of study required.
• Minimum of three (3) years office support experience required.
• Prior accounting experience beneficial.
• Experience working with Raiser's Edge donor tracking software preferred.
• Knowledge of computer hardware equipment and software applications relevant to work functions.
• Knowledge of basic accounting rules and processes.
• Knowledge of gift and relationship tracking software.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with all levels of personnel and medical staff.
• Ability to problem solve and engage independent critical thinking skills.
• Ability to maintain confidentiality relevant to sensitive information.
• Ability to prioritize work demands and work with minimal supervision.
• Ability to maintain regular and punctual attendance.

Nice-to-haves

• Experience working with Raiser's Edge donor tracking software preferred.