Affordable Housing Administrative Assistant

$39,520 - $39,520/Yr

Mms Group - East Orange, NJ

Full-time - Entry Level

East Orange, NJ

10,001+ employees

Rental and Leasing Services

About the position

The Affordable Housing Administrative Assistant will support the Property Manager in managing a 221-unit residential property in East Orange, NJ. This role involves a variety of administrative tasks, including customer service, correspondence, financial reporting, and file management, all aimed at ensuring smooth operations within the property management team.

Responsibilities

• Answer phones and greet tenants in a professional manner
• Compose and type all correspondence and documents
• Maintain professional communication with residents, applicants, and vendors
• Log all owner and resident complaints and promptly dispatch maintenance personnel
• Assist with the preparation of monthly Financial Reports
• Maintain files and paperwork
• Work independently, organize tasks, manage time, and prioritize projects
• Perform other duties as outlined in the job description.

Requirements

• Experience as an administrative assistant in a residential setting preferred
• High school education or equivalent
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with RealPage OneSite or similar property management software a plus

Nice-to-haves

• Bilingual skills a plus
• Solution-based thinking skills are highly valued
• Excellent verbal and written communication skills
• Ability to maintain confidentiality at all times

Benefits

• 12 paid holidays per year
• Up to 2 weeks PTO in the first year, increasing with tenure
• Comprehensive Medical, Dental, and Vision plans available after 60 days of employment
• Health Reimbursement Account: Up to $3K per calendar year
• Company-paid life insurance
• Company-matched 401(k) retirement savings plan
• Company-paid certifications and licensing