Affordable Housing Regional Portfolio Manager (REF5685O)

$100,000 - $110,000/Yr

Fpi Management - Alameda, CA

Full-time - Mid Level

Remote - Alameda, CA

1,001-5,000 employees

Real Estate

About the position

The Affordable Regional Portfolio Manager is a key role at FPI Management, responsible for overseeing a designated group of multifamily properties. This position requires a strong understanding of property management, particularly in the context of affordable housing programs such as LIHTC and Section 8. The manager will enforce all company policies and procedures while ensuring compliance with regulatory requirements and maintaining high standards of property management. The role involves direct interaction with clients, regulatory agencies, and residents, necessitating excellent communication and organizational skills. In this position, the Regional Portfolio Manager will be accountable for the operational performance of the properties in their portfolio. This includes preparing annual operating budgets, monitoring financial performance, and ensuring that properties meet the expectations set forth in management agreements. The manager will conduct regular inspections, oversee the application and recertification processes for LIHTC, and ensure that all properties comply with Fair Housing laws. Additionally, the role requires the manager to provide training and support to on-site staff, evaluate their performance, and ensure that all employees meet training requirements. The successful candidate will be proactive in addressing issues, maintaining positive relationships with clients and residents, and promoting a professional image of FPI Management. This position is remote, allowing for flexibility while still requiring a strong commitment to the responsibilities outlined.

Responsibilities

• Ensure compliance with all Equal Housing Opportunity/Affirmative Fair Housing laws.
• Ensure proper LIHTC and/or Section 8 policies and procedures are followed.
• Monitor LIHTC Application and Annual Recertification processes.
• Conduct file reviews, physical inspections, and interact with regulatory agencies.
• Conduct semi-annual inspections as required.
• Prepare annual operating budgets for submission to Clients and Properties.
• Monitor project budgets and marketing to maintain an awareness of the current financial status of each asset.
• Alert the FPI Management Executive Committee of any recommended changes.
• Complete the monthly/quarterly Property Manager Checklist and submit on-time.
• Make rent and concession recommendations based on market conditions and availability.
• Verify that each property is adequately maintaining appropriate and required forms, leases, documents, resident certifications, invoices, and all other necessary forms, posters, and signs required by the Client, the Lender, and FPI Management.
• Assure that all units are maintained to FPI standards, including turn-over's, exterior curb appeal, decorating recommendations, and cleanliness.
• Review vacancies, availability dates, and turn-over rates.
• Review monthly operating statements, budget and variance reports, check registers as necessary, delinquency reports, and other financial reports as provided by FPI Management to ensure budgetary control.
• Monitor service requests for completion, timeliness, and resident satisfaction.
• Maintain a professional appearance at all times in the presence of Employees, Clients and Residents.
• Provide training and positive guidance to all employees to ensure maximum productivity.
• Personally respond to Resident, Client, and Vendor calls, emails, and text messages within 24 hours of receipt during the work week.
• Participate in recruiting activities and make sound hiring decisions for all on-site position openings.
• Evaluate the performance of each on-site personnel on an ongoing basis.
• Ensure all employee communication and counseling is properly documented and provided to the Human Resource Department.
• Ensure CD Annual Reviews are completed, as well as Community Directors are completing reviews for each of their staff.
• Ensure compliance with all FPI Safety Policies and Procedures.
• Maintain positive, professional and effective communication with Clients and Supervisors.

Requirements

• Minimum of 3 years' experience with affordable housing programs including LIHTC, HUD programs, USDA-Rural Development, HCD, HOME Funds and Bonds.
• Minimum 2 years' experience in a similar leadership role within a Property Management environment.
• High School diploma or equivalency certificate required; college degree in a relatable field preferred.
• Certification or designation from an accredited organization preferred (e.g., ARM, CAM, CAPS, COS, CPM, MPM, RMP).
• Valid Real Estate Salesperson License (requirement varies by state).
• Valid Driver's License with a good driving record and current motor vehicle insurance.

Nice-to-haves

• Affordable Housing Accreditation (HCCP, HCP-E, COS, BOS, TCS, CPO, etc.) or other applicable designations in affordable programs.
• Proficiency in property management software such as Yardi, Weblisters, Site Pro, RealPage, Onesite, and others.

Benefits

• Comprehensive compensation and benefits packages including an employee-only employer-paid plan.
• Ongoing training and professional development opportunities.
• Career growth opportunities within a large property management company.