AFRD Aviation Administrative Assistant

$33,422 - $48,098/Yr

City Of Atlanta - Atlanta, GA

Full-time - Entry Level

Hybrid - Atlanta, GA

5,001-10,000 employees

Executive, Legislative, and Other General Government Support

About the position

The Aviation Administrative Assistant position at the City of Atlanta involves providing varied administrative and clerical services to the Aviation department. The role may include supervising administrative support staff and requires effective communication and organizational skills to manage correspondence, meetings, and departmental records.

Responsibilities

• Provides varied administrative and clerical services to the assigned department.
• Supervises administrative support staff, temporary employees, or interns as needed.
• Prepares, reviews, distributes, and files routine correspondence, memoranda, letters, and reports.
• Attends staff and other meetings, taking notes or minutes as required.
• Plans and coordinates meetings within or across departments.
• Carries out special projects related to administrative or office operations.
• Answers calls and responds to general inquiries via phone, email, or written communication.
• Maintains department records and files, ensuring accuracy and accessibility.
• Composes and prepares routine correspondence, letters, memoranda, applications, and reports.
• Transcribes tapes and/or notes from meetings into prescribed format.
• Prepares budget documents and researches past expenses to support budget preparation.
• Completes requisitions for purchases and submits them for appropriate approval.
• Examines reports and other draft materials for errors and corrects them before final production.

Requirements

• Knowledge of administrative and office management procedures and methods.
• Skill in using standard office software such as Word, Excel, and PowerPoint.
• Ability to compile, organize, prepare, and maintain records and reports.
• Effective communication and interpersonal skills to interact with supervisors and staff.

Nice-to-haves

• Experience in a government or municipal agency setting.
• Familiarity with specialized office data systems.

Benefits

• Health Insurance
• Vacation & Paid Time Off
• Retirement Plan (401k)