AI Program Manager

FedWriters - Falls Church, VA

Full-time - Entry Level

Falls Church, VA

Administrative and Support Services

About the position

Join FedWriters, supporting the Department of Defense (DoD), where you'll play a pivotal role in accelerating the DoD's adoption of data, analytics, and AI from the boardroom to the battlefield. As a key team member, you will manage crucial administrative tasks, coordinate impactful events, and support project execution with your organizational and communication expertise. Recognized as a 2024 Top Workplace by the Washington Post, FedWriters offers ample opportunities for growth and advancement. Join our team and contribute to impactful projects while enjoying the benefits of a top workplace. This is an onsite position that will require the employee to work onsite at offices in Falls Church, VA.

Responsibilities

• Maintaining organizations charts, recall rosters, and email distribution lists
• Scheduling appointments and making arrangements for meetings, to include agenda and calendar reminders
• Attending meetings, recording actions, and preparing minutes for distribution
• Creating various weekly, biweekly, and monthly reports
• Planning and executing periodic events and information sessions for government workforce
• Identifying the topics, handling all event logistics, preparing presentation materials, and marketing the event
• Developing outlines and drafts for review and approval by technical specialists and management, ensuring that final documents meet applicable contract requirements and government regulations
• Supporting the program manager on budget, scheduling, operations, and project execution decision making
• Planning project budgets and funding execution across agile schedules
• Creating work breakdown structures (WBS) for software projects
• Creating and ensuring consistent alignment to project scope
• Creating and tracking project schedules and Gantt charts, following agile best practices
• Coordinating operations of project event planning and technical demonstrations

Requirements

• Ability to work in a highly collaborative, virtual, and versatile environment handling an array of duties and responsibilities, with particular focus on coordination, event organization, team facilitation, time management, and multi-tasking abilities
• Strong communications skills
• Ability to proactively engage members both inside and outside of your team
• Excellent written and oral communication skills
• Demonstrable experience making presentations for and interacting with end-users
• Ability to synthesize requirements underlying feature requests, recommend alternative business approaches, and coordinate engineering efforts to meet timelines
• Strong organizational, project management, and problem-solving skills
• Advanced level proficiency in MS Office Suite

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off