Air Union Admin Assistant II

UPS - Anchorage, AK

Part-time - Entry Level

Anchorage, AK

5,001-10,000 employees

Couriers and Messengers

About the position

The Air Union Admin Assistant II position at UPS is designed to support a fast-paced office and operations environment. The role requires strong analytical and communication skills to prepare complex reports and coordinate various tasks related to aircraft activity. The assistant will be responsible for ensuring effective communication between internal and external departments, as well as auditing reports and vendor invoices.

Responsibilities

• Performs office tasks including paperwork, computer keyboarding, filing, and calculating.
• Coordinates all inbound and outbound aircraft activity.
• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors.
• Assists others with any contingencies and communicates details to affected departments.
• Communicates between regions and countries.
• Compiles and audits all daily, weekly, monthly reports.
• Audits vendor invoices.

Requirements

• Strong analytical skills.
• Excellent oral and written communication skills.
• Problem-solving abilities.
• Basic research skills.
• Time management skills.
• Proficiency in using software packages and databases, particularly MS Access.

Benefits

• Health Insurance
• Vacation & Paid Time Off
• 401K Plan
• Training and development resources
• Access to UPS University for online courses
• State-of-the-art training facility for Drivers