Alternative Investments Legal Assistant

$60,000 - $90,000/Yr

Milbank - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Alternative Investments Legal Assistant position at Milbank LLP is designed to provide comprehensive legal support to attorneys within the Alternative Investments practice. This role is pivotal in ensuring the smooth operation of legal processes and requires a proactive approach to managing various tasks. The successful candidate will be expected to work in the office four days a week at the 55HY location, contributing to a collaborative and dynamic work environment. In this role, you will coordinate legal assistant assignments and workflow, ensuring that all tasks are completed efficiently and effectively. Mentoring new legal assistants will be a key responsibility, as you will provide guidance on best practices and firm policies to Associates within the practice. Your organizational skills will be essential as you conduct and compile research, maintain and update working group lists, and organize due diligence documents. You will also be responsible for maintaining deal closing checklists and creating transaction deliverables tracking systems, which are crucial for the timely execution of legal transactions. Additionally, you will prepare and distribute signature packets to deal participants, draft form documents and correspondence, and manage Uniform Commercial Code (UCC) filings. Your role will involve assisting with the creation of corporations and limited liability companies, including the preparation of formation documents and overseeing filing requirements. You will also be tasked with maintaining case contact information, notarizing documents, and assisting with the EDGAR filing process. Attention to detail is paramount, as you will review and proofread legal documents for accuracy and compliance. Overall, this position requires a detail-oriented individual who can handle multiple projects simultaneously while maintaining a high level of client service and communication. The role offers an opportunity to grow within a prestigious law firm and contribute to significant legal transactions in the alternative investments sector.

Responsibilities

• Coordinate legal assistant assignments and workflow within the practice.
• Mentor new legal assistants in the Alternative Investments practice.
• Provide guidance on best practices and firm policies for Associates within the practice.
• Conduct and compile research, maintain/update working group lists and organize due diligence documents.
• Maintain and update deal closing checklists.
• Create and maintain transaction deliverables tracking systems and related timelines.
• Prepare and distribute signature packets to deal participants.
• Draft form documents/correspondence for deal participants.
• Draft letters to clients and other counsel.
• Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC.
• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations.
• Prepare responses to auditor requests.
• Maintain and update case contact information.
• Notarize documents, assist with notary authentication and apostilling/consularization of documents.
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads).
• Assist with the EDGAR filing process.
• Assist with closings, draft and review closing checklists and prepare closing binders in electronic and paper format for distribution.
• Load and organize closing sets and deal documents in relevant databases.
• Other responsibilities as they may be assigned from time-to-time.

Requirements

• A 4-year college degree is required.
• At least 2 years of CLO experience or 4 years of asset-backed securitization experience.
• Strong client service and demonstrated written and oral communication skills.
• Ability to handle and complete multiple projects simultaneously with minimal supervision.
• Strong organizational skills and an ability to prioritize.
• Ability to meet deadlines and work well under pressure.
• Strong attention-to-detail, spelling and grammar skills.
• Ability to think critically and analytically, and exhibit sound judgment.
• Effective and proactive team player.
• Flexible and available to work overtime as needed (includes evening and weekend).
• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.
• Become a notary public within the first 6 months of employment.

Benefits

• Competitive salary range of $60,000 to $90,000 based on experience and qualifications.