Alumni and Donor Engagement Project Coordinator

$45,000 - $48,000/Yr

Saint Peter's University - Jersey City, NJ

Full-time - Entry Level

Jersey City, NJ

Educational Services

About the position

The Alumni and Donor Engagement Project Coordinator plays a crucial role in the Office of Alumni and Donor Engagement at Saint Peter's University. This position is dedicated to fostering and maintaining relationships with the University's alumni, which is essential for achieving the Advancement goals of the institution. The coordinator will manage various functions within the office, ensuring that operations run smoothly and effectively. This includes overseeing day-to-day activities, responding to alumni inquiries, and supporting the planning and execution of events designed to engage alumni and donors. In this role, the coordinator will be responsible for a wide range of tasks, including budget tracking, expense reporting, and logistical arrangements for events. The coordinator will also work closely with the Alumni and Donor Engagement team to utilize tools such as Almabase and Raiser's Edge NXT for event planning and alumni outreach. The position requires a proactive approach to strengthen alumni relationships through various engagement opportunities, including events and campus visits. The coordinator will also be involved in creating promotional materials using communication tools like Canva and Constant Contact, procuring branded merchandise, and supporting volunteer management for special projects. This role is dynamic and requires flexibility, as the coordinator will be expected to work evenings and weekends for events, ensuring that all alumni and donor engagement activities are executed successfully.

Responsibilities

• Respond to alumni inquiries via phone and email, directing them to the Advancement team as needed.
• Oversee day-to-day operations of the Alumni and Donor Engagement office, including budget tracking, expense reports, and meeting support.
• Participate in the planning and execution of all alumni and donor events.
• Independently plan and execute small events for alumni and internal groups.
• Engage alumni at events and campus visits to strengthen relationships with the University.
• Collaborate with the Alumni and Donor Engagement team on Almabase and Raiser's Edge NXT for event planning and alumni outreach.
• Create registration event records and pages for events alongside the team.
• Design e-collateral using tools like Canva and Constant Contact.
• Procure branded merchandise for alumni dissemination.
• Identify items of special interest from alumni for potential fundraising efforts.
• Support volunteer management for special projects and committees.
• Assist with donor engagement, including tax receipt and gift acknowledgment processes.
• Perform other duties as assigned.

Requirements

• College degree or professional certification/equivalent experience required.
• 1-3 years of professional work experience in advancement, public relations, or a related business environment.
• Demonstrated excellent computer skills including Google Workspace and Microsoft Office applications.
• Superior communication skills, both written and verbal, along with strong customer service skills.
• Attention to detail and ability to proofread effectively.
• Ability to work independently and collaboratively with a team.
• Strong organizational skills to manage multiple tasks through prioritization and scheduling.
• Ability to analyze situations, listen effectively, communicate clearly, and problem-solve.

Nice-to-haves

• Working knowledge of Raiser's Edge.
• Ability to learn and show aptitude in Advancement specific database applications and design tools over time.
• Understanding of and commitment to Jesuit heritage and ideals.