Unclassified - New York, NY

posted 5 months ago

Full-time - Entry Level
New York, NY

About the position

The Analyst, Service Desk Operations position at the Mayor's Office of Contract Services (MOCS) is a full-time role based in Manhattan, New York City. This position is not a Help Desk/Desktop support role but is integral to the operations of MOCS, which oversees procurement citywide. MOCS is dedicated to ensuring that the procurement process is fair, transparent, efficient, and cost-effective, managing billions in products and services annually from a diverse vendor pool. The office utilizes end-to-end technology tools to facilitate business operations, increase transparency, and provide direct assistance to stakeholders. Analysts in this role are expected to deliver timely and quality work products, participate in ongoing improvement activities, and deepen their knowledge of procurement and government operations. The Service Desk Unit, part of the central services group at MOCS, is responsible for ensuring that all stakeholders have access to current information and best practices related to knowledge acquisition and skills building. The team responds to inquiries, screens, and onboards vendors to technology platforms, aiming to provide clear and timely information while coordinating responses across various operational and technical teams. Analysts will engage in a collaborative environment, utilizing modern technology to complete their duties and support critical city initiatives. Candidates for this position should be prepared to engage with various stakeholders, analyze operational data, and participate in special projects as assigned. The role requires strong communication skills, both written and verbal, and the ability to work independently while paying attention to detail. MOCS values diversity and seeks individuals from various backgrounds to contribute to a respectful and inclusive work environment.

Responsibilities

  • Review, analyze and verify information associated with vendor accounts and various filings;
  • Communicate with stakeholders using various platforms including our internal ticketing system, email, phone and screensharing;
  • Troubleshoot issues by utilizing materials, research, creative thinking and problem-solving skills;
  • Using exceptional writing skills and communication, research and convey helpful information to stakeholders and vendors who need support and assistance;
  • Determine when issues should be referred to peers or other units and/or escalated to managers;
  • Record user interaction and categorical data in designated customer services platforms, e.g. JIRA;
  • Propose updates to user resources for systems such as PASSPort and HHS Accelerator;
  • Take part in ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, technology, government operations, public policy and people and change management;
  • Understand issues affecting relevant stakeholder groups, including but not limited to city agencies/partners, Minority and Women-owned Business Enterprises (M/WBEs), nonprofits, etc.;
  • Participate in special projects, as assigned.

Requirements

  • Graduation from an accredited college with a baccalaureate degree; or
  • Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
  • A four year high school diploma or its educational equivalent plus four years of experience as described in '2' above; or
  • A satisfactory equivalent combination of education and experience.

Nice-to-haves

  • Strong writing skills required
  • Succinctly and effectively communicate verbally and in writing
  • Meet deadlines and work independently while paying close attention to details
  • Establish relationships quickly and maximize positive team dynamics
  • Distill complex material, present/share information and make actionable recommendations
  • Accurately and consistently document data on stakeholder experience and escalate critical issues
  • Analyze data and summarize research to support ongoing improvement in operations and service
  • Educate stakeholders about various procurement and government operations topics and tools
  • Engage and support stakeholders through all phases of procurement and change.

Benefits

  • Health Insurance
  • Vacation & Paid Time Off
  • Pension Plan
  • Public Service Loan Forgiveness
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