Analyst, Vendor Management

Hhm Hotels - Harrisburg, PA

Part-time,Full-time - Entry Level

Harrisburg, PA

Accommodation

About the position

The Analyst, Supplier Management at HHM Hotels is responsible for supporting vendor operations across the company's hotel portfolio in North America. This role involves overseeing supplier set-up and maintenance processes, ensuring compliance with accounting policies, and maintaining supplier relationships. The Analyst will also manage vendor documentation and perform audits to ensure accuracy and adherence to regulations.

Responsibilities

• Oversee the supplier management System File and Supplier Maintenance policy along with necessary forms and approval workflows.
• Process credit applications for new vendors.
• Collaborate with other departments to ensure timely processing of vendor documentation.
• Manage the repository of W-9 and W-8 forms.
• Perform audits to ensure accuracy of EINs against the IRS database.
• Coordinate with Legal to link contracts to active vendors in the system.
• Work with Purchasing to incorporate approved vendors into the purchasing database.
• Ensure proper coding of vendors with Accounting & Tax teams for accurate processing.
• Assist Accounts Payable with the annual 1099 process.
• Conduct monthly, quarterly, and annual audits for Vendor File accuracy and compliance with laws.
• Practice safe work habits to ensure safety.
• Perform other duties as requested by management.

Requirements

• Associates' degree in Accounting, Finance, or Business preferred.
• Previous Accounts Payable experience or equivalent training required.
• Proficient in using Excel.

Benefits

• Competitive wages for full time and part time opportunities
• Medical, Dental and Vision Health Insurance
• Paid Time Off
• 401k Company Match
• Free Basic Life Insurance
• Travel Discounts
• Commuter Transit and Commuter Parking Benefits
• Employee Assistance and Wellness Program
• Educational/Professional Development
• Referral Bonus Program