AP Accountant

GBC Food Services - Farmers Branch, TX

Full-time - Mid Level

Hybrid - Farmers Branch, TX

Merchant Wholesalers, Nondurable Goods

About the position

The Accounts Payable (A/P) Accountant at GBC Food Services, LLC is responsible for managing the entire accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. This role involves overseeing the A/P cycle from invoice receipt to payment completion, maintaining compliance with accounting standards, and implementing process improvements. The A/P Accountant will collaborate with various departments to enhance efficiency and vendor relationships.

Responsibilities

• Oversee the end-to-end accounts payable process, including receiving, validating, coding, and processing invoices in compliance with company policies.
• Manage payment schedules to ensure timely disbursement of funds via checks, ACH, or wire transfers.
• Ensure all invoices are properly authorized and match purchase orders and receiving documents, resolving discrepancies when necessary.
• Maintain the A/P aging report, monitor outstanding payments, and address any overdue invoices.
• Reconcile the accounts payable subledger with the general ledger monthly, resolving any discrepancies.
• Prepare accruals, adjusting entries, and relevant reports for month-end close.
• Establish and maintain strong vendor relationships, resolving issues and answering inquiries as needed.
• Ensure compliance with accounting standards, GAAP, and internal policies.
• Identify, recommend, and implement process improvements within the A/P function to increase efficiency and accuracy.
• Assist with audits by preparing documentation and explaining A/P processes and transactions.
• Develop and maintain A/P policies and procedures to ensure consistent and compliant practices.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field is required.
• Minimum of 3-5 years of experience in accounts payable or general accounting, with at least 1-2 years in a supervisory or full-cycle A/P oversight role.
• In-depth understanding of accounts payable processes, accounting principles, and month-end close procedures.
• Strong proficiency with NetSuite (preferred) or similar ERP systems.
• Advanced knowledge of MS Excel, including functions such as VLOOKUP and pivot tables.

Nice-to-haves

• Experience with NetSuite is highly preferred.