AP/AR Accounting Specialist

$25,000 - $60,000/Yr

Synapses Iom - Novi, MI

Full-time - Entry Level

Novi, MI

Ambulatory Health Care Services

About the position

The Accounts Payable and Accounts Receivable Specialist will play a crucial role in the financial operations of the company, reporting directly to the Accounting Manager. This position is responsible for managing all aspects of accounts payable (AP) and accounts receivable (AR) activities, as well as various general ledger (GL) tasks. The specialist will be integral to the company's billing procedures, ensuring that all financial transactions are processed accurately and efficiently. The ideal candidate will possess a solid understanding of the AP/AR processes and how they integrate into the broader accounting cycle. Attention to detail and the ability to work independently to resolve issues are essential traits for success in this role. In this position, the specialist will be tasked with processing all invoices and auditing vendor invoices for errors. They will prepare weekly AP aging reports for management review and manage weekly payment runs. Daily responsibilities will include processing customer invoicing, working with vendors to resolve any invoicing issues, and posting daily payments, including checks, credit card transactions, and ACH transfers. The specialist will also verify payment accuracy and confirm transactions with customers, as well as resolve any customer payment issues related to past due amounts. Additionally, they will need to research and resolve issues with customer accounts as they arise, ensuring that all financial records are accurate and up to date.

Responsibilities

• Process all invoices.
• Audit vendor invoices for errors.
• Prepare weekly AP aging reports for management review.
• Prepare weekly payment runs.
• Process weekly payments.
• Process daily customer invoicing.
• Work with vendors to resolve invoicing issues.
• Post daily payments including checks, credit card, and ACH.
• Verify payments for accuracy and confirm with customers.
• Resolve customer payment issues for past due amounts.
• Research and resolve issues with customer accounts.

Requirements

• 3+ years of accounts receivable and/or payable experience required.
• QuickBooks experience required.
• Skilled in spreadsheets and Microsoft Office.
• Ability to read, analyze, and interpret spreadsheets.
• Ability to communicate effectively with internal and external customers.
• Ability to create processes that increase efficiency and accuracy.
• Excellent communication and interpersonal skills.
• Great attention to detail.
• Confidentiality and trustworthiness.
• Excellent ability to organize and coordinate tasks.