AP/AR Analyst

Aston Carter - Parsippany-Troy Hills, NJ

Full-time - Entry Level

Hybrid - Parsippany-Troy Hills, NJ

Administrative and Support Services

About the position

As an AP/AR Analyst at Aston Carter, you will play a crucial role in managing negative accounts receivable (AR) and accounts payable (AP) transactions. This position is designed for individuals looking to enhance their analytical skills while ensuring accurate payments and invoicing. You will collaborate closely with various business units to understand customer and supplier cycles, performing detailed account analysis and reconciliations to maintain financial accuracy and integrity. Your responsibilities will include serving as support for negative AP and AR functions across all business units, which involves invoicing suppliers and processing payments to customers. You will provide essential support to the AP and AR teams by conducting thorough customer and vendor account analyses, researching transactions, and reconciling entries as needed. Additionally, you will be responsible for processing, verifying, and reconciling invoices, statements, and counterparty sub-ledger entries, identifying discrepancies and facilitating their resolution. Maintaining accurate and current aging reports for both vendors and customers is a key aspect of this role. You will prepare and enter journal entries using financial software systems, ensuring comprehensive documentation for all transactions posted to ledgers and subledgers. Your work will involve cross-departmental collaboration to inform decision-making processes and facilitate positive relationships with both new and existing vendors and customers, addressing inquiries in a timely manner. You will also be tasked with creating weekly and monthly accounting reports and may serve as support in various other accounting functions, including accounts payable, accounts receivable, reporting, and special projects as needed. This position is a contract role with a duration of 6+ months, requiring a hybrid work schedule with two days on-site in Parsippany, New Jersey, and three days remote.

Responsibilities

• Manage negative AR and AP related transactions, ensuring accurate payments and invoicing.
• Serve as support for negative AP and AR functions within all business units such as invoicing suppliers or paying customers.
• Provide support to AP and AR teams for customer and vendor account analysis, research of transactions and account status, and reconciling entries on an as-needed basis.
• Process, verify, and reconcile invoices, statements, and counterparty sub-ledger entries by identifying and facilitating the resolution of discrepancies.
• Maintain accurate and current aging reports for both vendors (AP) and customers (AR).
• Prepare and enter journal entries using financial software systems.
• Create comprehensive documentation for all transactions posted to ledgers and subledgers.
• Work across company departments to inform decision-making.
• Facilitate positive relationships with new and existing vendors and customers, addressing and responding to inquiries in a timely manner.
• Create weekly and monthly accounting reports.
• Serve as support in various other accounting functions such as accounts payable, accounts receivable, reporting, ad hoc, or special projects as needed.
• Assist financial managers as needed.

Requirements

• 5+ years of experience in Accounts Receivable/Accounts Payable (including Journal Entries and Reconciliations)
• Proficiency with ERP systems (Dynamics preferred)
• Proficiency with Microsoft Excel (Pivot Tables & V-Lookups)
• Bachelor's degree in accounting, finance, management, or related field
• Attention to detail
• Strong communication skills
• Problem-solving abilities
• Ability to work across departments