AP/AR Clerk

Aston Carter - Poughkeepsie, NY

Full-time

Poughkeepsie, NY

Administrative and Support Services

About the position

We are seeking a detail-oriented and organized AP/AR Clerk to join our finance team. The ideal candidate will be responsible for managing both accounts payable and accounts receivable functions, ensuring accurate and timely processing of invoices, payments, and collections. This role is crucial in maintaining the financial health of the organization by ensuring that all transactions are recorded accurately and in a timely manner. The AP/AR Clerk will work closely with vendors and customers to resolve any discrepancies and ensure smooth financial operations. In the accounts payable function, the AP/AR Clerk will process and verify invoices for accuracy and completeness, match invoices to purchase orders and receiving documents, and enter and code invoices into the accounting system. They will also prepare and process electronic transfers and payments, reconcile vendor statements, and resolve any discrepancies that may arise. Maintaining vendor files and ensuring compliance with company policies is also a key responsibility. On the accounts receivable side, the clerk will generate and send out invoices to customers, monitor customer accounts for non-payment and delayed payments, and follow up on outstanding invoices and collections. They will apply customer payments to the appropriate accounts and reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted. Additionally, the clerk will prepare and distribute regular accounts receivable reports. General duties include assisting with month-end closing activities, maintaining accurate and organized financial records, collaborating with other departments to resolve billing and payment issues, and providing support for audits and financial reporting. The ideal candidate will possess strong attention to detail, excellent organizational and time management skills, and the ability to communicate effectively with vendors, customers, and team members. Knowledge of basic accounting principles and practices is essential for success in this role.

Responsibilities

• Process and verify invoices for accuracy and completeness.
• Match invoices to purchase orders and receiving documents.
• Enter and code invoices into the accounting system.
• Prepare and process electronic transfers and payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and ensure compliance with company policies.
• Generate and send out invoices to customers.
• Monitor customer accounts for non-payment and delayed payments.
• Follow up on outstanding invoices and collections.
• Apply customer payments to appropriate accounts.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Prepare and distribute regular accounts receivable reports.
• Assist with month-end closing activities.
• Maintain accurate and organized financial records.
• Collaborate with other departments to resolve billing and payment issues.
• Provide support for audits and financial reporting.

Requirements

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to communicate effectively with vendors, customers, and team members.
• Knowledge of basic accounting principles and practices.