AP/AR Clerk

$41,600 - $41,600/Yr

Unclassified - Oklahoma City, OK

Full-time - Mid Level

Oklahoma City, OK

About the position

The AP/AR Clerk at EPiK Energy and Renewables is a full-time position based in Oklahoma City, OK, offering a starting pay of $20 per hour. This role is essential for managing the accounts payable and accounts receivable processes within the company. The successful candidate will be responsible for processing daily mail, including incoming and outgoing FedEx shipments, and managing AP invoices through the Epik AP email system. After receiving approval from the business unit manager, the clerk will enter the invoices into QuickBooks, ensuring that all necessary details such as GL, project, and class are accurately recorded. Additionally, the clerk will set up new AP vendors and audit existing vendor files for compliance with company policies. Daily responsibilities also include monitoring the bank and accounts receivable inbox for customer payment remittances, updating QuickBooks with payment amounts, and entering vendor ACH banking information for new AP vendors. Bi-monthly duties involve processing the AP ACH run from QuickBooks, ensuring all transactions are reviewed and approved by the controller, and reconciling vendor statements to confirm there are no unpaid invoices or missing payments. Monthly tasks include balancing employee benefit statements against payroll deductions and syncing approved company credit card transactions to QuickBooks, while identifying any unapproved transactions for review by the Business Unit manager. This position requires a detail-oriented individual with a solid understanding of accounts payable and receivable processes, as well as proficiency in QuickBooks. The ideal candidate will have at least two years of relevant experience and be able to commute to the Oklahoma City office, as this is an in-person role.

Responsibilities

• Process daily mail including incoming and outgoing FedEx shipments.
• Receive AP invoices in Epik AP email and send to business unit manager for review.
• Enter approved invoices into QuickBooks and attach the invoice.
• Set up new AP vendors and audit existing vendor files for compliance.
• Understand purchase SOP and send out code of conduct, IRS form W-9, and GL + worker's comp insurance when needed.
• Monitor bank and AR inbox for customer payment remittance and update QuickBooks with payment amounts.
• Enter vendor ACH banking information for new AP vendors.
• Process AP ACH run from QuickBooks bi-monthly and obtain approval from the controller.
• Review AP vendor statements to ensure no unpaid invoices or missing payments.
• Contact AR customers regarding payment dates or late payments.
• Balance employee benefit statements to payroll deductions monthly.
• Sync approved company credit card transactions to QuickBooks and identify unapproved transactions.

Requirements

• 2 years of experience in accounts payable and accounts receivable (AP/AR).
• 2 years of experience using QuickBooks.
• Strong data entry skills and attention to detail.
• Familiarity with SOX and GAAP compliance standards.
• Experience in expense management and payroll processing.

Nice-to-haves

• Experience with employee benefit statements and payroll deductions.
• Knowledge of banking processes and ACH transactions.

Benefits

• Dental insurance
• Vision insurance