AP/AR Clerk

Magellan Aerospace - Middletown, OH

Full-time - Entry Level

Middletown, OH

Machinery Manufacturing

About the position

The AP/AR Clerk position at Magellan Aerospace involves managing accounts payable and accounts receivable records, processing invoices, and providing customer service to vendors. This role is essential to the Finance team, ensuring accurate financial documentation and reporting while supporting the company's operations in the aerospace industry.

Responsibilities

• Process invoices for payment by matching invoices to receivers and verifying pricing to purchase orders through MRP system (MAX).
• Process invoices without purchase orders and check requests.
• Coordinate with Receiving and/or Purchasing as required.
• Prepare debit memos as necessary.
• Record and confirm general ledger coding for incoming invoices and/or checks in Great Plains Accounting System.
• Prepare and send accounts payable checks to vendors.
• Manage accounts payable files, including filing and reviewing vendor statements.
• Prepare weekly and monthly reports on Accounts Payable Balances and assist in monthly closing.
• Provide customer service to vendors by returning all calls and correspondence.
• Record and control petty cash.
• Prepare customer invoices based on packing lists.
• Coordinate with Shipping and/or Contracts as necessary.
• Reconcile lock box deposits and prepare bank deposits as necessary.
• Record sales and cash receipts in Great Plains Accounting System.
• Research and process charge backs and returns.
• Prepare weekly and monthly reports on Sales and Accounts Receivable Balances.
• Follow up on all customer past due invoices.
• Coordinate with Contracts as necessary.
• Manage accounts receivable files, including sales invoices and payment advice.
• Perform special projects as required.

Requirements

• Associate's degree or 3-5 years' experience or equivalent combination of education and experience.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from groups of managers, vendors, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; Great Plains Accounting System experience is a plus but not required; MRP System experience is also a plus.
• Ability to identify, research, and resolve potential problems.
• Ability to apply accounting workflow to the position.
• Understanding and utilization of Generally Accepted Accounting Principles in regard to Accounts Payable.

Nice-to-haves

• Experience with Great Plains Accounting System.
• Experience with MRP Systems.

Benefits

• 401(k)
• Employee assistance program
• Tuition reimbursement