AP/AR Clerk

Millennia Housing Management - Cleveland, OH

Full-time

Cleveland, OH

Real Estate

About the position

The Accounts Receivable/Accounts Payable Clerk at Millennia Housing Management plays a crucial role in supporting the financial operations of the organization. This position is primarily responsible for managing the Accounts Receivable and collections processes, as well as overseeing the Accounts Payable vendor invoice process. The clerk will engage in various bookkeeping and processing duties related to both A/R and A/P, which includes cash application for multiple banks and properties, reconciling resident and vendor ledger accounts, and posting transactions to general journal accounts. In this role, the clerk will review incoming mail daily and handle daily in-person deposits for several local banks. They will prepare and post daily deposits to multiple banks, ensuring that all deposits are scanned and recorded accurately. The clerk will also check bank accounts daily for voucher activity and close out voucher deposits once the final report is received. Additionally, they will prepare a detailed spreadsheet for the Controller that outlines voucher deposits and post these deposits to both resident and general journal ledgers. The clerk will be responsible for reviewing properties daily for any open deposits, filing all manual deposits received, and contacting managers regarding any missing deposits. They will also monitor, investigate, and resolve any reconciling items, transaction errors, and discrepancies that may arise. Supporting the Accounting Assistant with excess work, assisting with financial audit support requests, and ensuring proper processing of vendor invoices through Nexus and OneSite accounting are also key responsibilities. The clerk will reconcile vendor statements to vendor ledgers, verify discrepancies, and resolve billing issues directly with vendors and property managers. Overall, this position requires a detail-oriented individual who can work independently and collaboratively with various teams to ensure the smooth operation of financial processes within the organization.

Responsibilities

• Support the Accounts Receivable and collections processes.
• Oversee the Accounts Payable vendor invoice process.
• Perform bookkeeping and processing duties related to A/R and A/P.
• Handle cash application for multiple banks and properties.
• Reconcile resident and vendor ledger accounts.
• Post transactions to general journal accounts.
• Review incoming mail daily.
• Prepare and post daily deposits to multiple banks.
• Scan deposits daily to multiple properties and banks.
• Check bank accounts daily for voucher activity.
• Close out voucher deposits once final report is received.
• Prepare spreadsheet for Controller detailing voucher deposits.
• Post daily deposits to multiple resident and general journal ledgers.
• Review properties daily for open deposits.
• File all manual deposits received daily.
• Contact managers for all missing deposits.
• Review and reconcile account receivable sub-ledgers.
• Post resident adjustments when applicable.
• Send month-end reminder notice to managers for manual deposit process.
• Reverse deposits posted that have not been received by month-end.
• Monitor, investigate, and resolve reconciling items, transaction errors, and discrepancies.
• Support Accounting Assistant with excess work.
• Assist with financial audit support requests.
• Ensure proper processing of vendor invoices through Nexus and OneSite accounting.
• Reconcile vendor statements to vendor ledgers using Nexus and OneSite accounting.
• Verify discrepancies and resolve vendor billing issues through direct contact.
• Contact vendors for W-9's and updated remittance addresses.
• Research Nexus duplicate & restriction transaction messages and correct in the system.
• Assist property managers with invoice posting issues in Nexus.
• Assist in voiding/correcting invoices in Nexus.
• Assist in reviewing/processing invoices in Nexus exception area.
• Assist in payables check run.
• Perform other duties as assigned.

Requirements

• Associates degree preferred and some college-level accounting courses a plus.
• One to two years of experience in an A/R & A/P function preferred.
• Solid understanding of basic bookkeeping and accounting principles.
• Proficiency in Microsoft Excel.
• Proficiency in RealPage Leasing and Rents, OneSite Accounting, and Nexus is a plus.
• Ability to work with minimal supervision and take initiative.
• Attention to detail and strong organizational skills.
• Strong written and verbal communication skills.
• Interpersonal skills and ability to work collaboratively.

Nice-to-haves

• Experience with RealPage Leasing and Rents software.
• Familiarity with Nexus accounting software.