AP/AR - Fiscal Specialist

$56,514 - $56,514/Yr

P.I.E Management - Seattle, WA

Full-time - Mid Level

Seattle, WA

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

PIE Management is seeking to hire an AP/AR - Fiscal Specialist III in Seattle, WA. This position will be a hybrid role, requiring 1-2 days per week in-office attendance, and will start immediately with the Finance and Contracting team. As a temporary position, the role is expected to commence without delay. The primary focus of this position is to coordinate accounts payable operations, which includes processing invoices and payments using Oracle EBS (EBS), applying payments to established contracts, and ensuring adherence to internal controls and policies. The Fiscal Specialist will be responsible for preparing EBS purchase requisitions and expense reports, as well as organizing and maintaining various data sources such as invoices, contract documents, and electronic retention systems. Accuracy is paramount; therefore, the specialist will verify the accuracy of accounting documentation, identify inconsistencies and errors, and prepare necessary corrections. The role also involves performing financial tasks that require the application of accepted bookkeeping or basic accounting methods. In addition to these responsibilities, the specialist will process incoming mail and documents, prioritize sensitive matters, and maintain confidentiality and professionalism. Other key tasks include inputting new accounts receivable customer accounts into EBS, maintaining customer account information, and uploading various invoices into the system. The specialist will also be responsible for posting cash receipts from customer payments and delivering excellent customer service to both internal and external customers. Other duties may be assigned as necessary.

Responsibilities

• Coordinating accounts payable operations, including invoice and payment processing in Oracle EBS.
• Applying payments to established contracts as appropriate, adhering to internal controls and policies.
• Preparing EBS purchase requisitions and expense reports.
• Organizing and maintaining data sources, such as invoices, contract documents, and electronic retention systems.
• Verifying accuracy of accounting documentation and identifying inconsistencies and errors.
• Performing financial or numeric work using accepted bookkeeping or basic accounting methods.
• Processing incoming mail and documents, identifying and prioritizing sensitive matters while maintaining confidentiality.
• Inputting new accounts receivable customer accounts into EBS and maintaining account information.
• Uploading various invoices into EBS, including lease, hangar, tiedown monthly rent invoices, and security/damage deposits.
• Posting cash receipts from customer payments into EBS.
• Delivering excellent customer service to internal and external customers.
• Performing other duties as assigned.

Requirements

• 1 year of experience in accounts receivable and accounts payable.
• Proficiency in Oracle EBS for invoicing and payment processing.
• Experience with purchasing requisitions and expense reports.
• Detail-oriented and accurate with accounting documentation.
• Knowledge of bookkeeping or basic accounting methods.
• Ability to post cash receipts accurately.
• Excellent customer service skills.
• Experience in organizing and maintaining data sources.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• Referral program