AP/AR Specialist Talent Community

CBRE - Seattle, WA

Full-time

Seattle, WA

Real Estate

About the position

The AP/AR Specialist role at CBRE is designed for individuals who are keen on understanding and managing contract scopes, internal and client procedures, processes, and systems. This position serves as a systems champion, ensuring accurate, high-quality reporting and maintaining billing processes. The specialist will handle debt and revenue management to ensure performance aligns with contractual terms. This role is crucial in building and reviewing management reports, including profit and loss (P&L), work in progress (WIP), debt, open purchase orders (OPOs), and invoice pools. The AP/AR Specialist will coordinate billing applications, margin calculations, invoicing, and client submissions, as well as raising purchase orders (POs) for vendor submissions. In addition to these responsibilities, the AP/AR Specialist will support management in implementing cost-saving opportunities, ensuring that customer and Global Workplace Solutions (GWS) financial savings targets are maximized. The role also involves compiling data for the monthly Contract Review to ensure compliance with Sarbanes Oxley (SOX) regulations and supporting the preparation and delivery of monthly Contract Review and Business Unit Review materials. The specialist will need to understand contractual commitments and drive high-quality commercial performance while maintaining exceptional client and vendor relationships. This includes conducting supplier surveys and compiling reports from work management systems to support subcontractor files and statutory compliance.

Responsibilities

• Build and review management reports, such as profit and loss (P&L), work in progress (WIP), Debt, Open Purchase Orders (OPOs), and invoice Pools.
• Coordinate the billing application, margin calculations, invoicing, and client submission.
• Coordinate raising Purchase Orders (POs) for vendor submission.
• Support management's efforts to implement cost-saving opportunities, ensuring customer and GWS financial savings targets are maximized.
• Compile data for the monthly Contract Review to ensure compliance with Sarbanes Oxley (SOX).
• Support the preparation and delivery of monthly Contract Review and Business Unit Review materials to ensure compliance with Sarbanes Oxley (SOX).
• Understand the contractual scope/commitments and drive high-quality commercial performance.
• Maintain activities that provide exceptional client and vendor relationships, ensuring success in improved buying and use of preferred suppliers.
• Conduct supplier surveys on MySupplier and/or other systems.
• Compile the Customer Monthly Management Report and report from work management systems.

Requirements

• A High School Diploma or GED is required.
• 2-4 years of experience in contract management, client care at financial institutions, or a similar background is preferred.
• Experience in a financial setting working with billing and payables.
• Prior experience using a financial system.
• Ability to use Microsoft Excel.