AP/AR Specialist

Unclassified - Madison, WI

Full-time

Madison, WI

About the position

SVA is seeking an AP/AR Specialist to join our Internal Accounting team at our Madison, WI location. This role presents a unique opportunity for individuals looking to develop their skills and find their passion within a supportive and collaborative environment. As an AP/AR Specialist, you will play a crucial role in maintaining the accounts payable and accounts receivable records for SVA and its related entities. You will work alongside a diverse team of professionals, enhancing your career through personalized development opportunities at a firm recognized as a Great Place to Work®. The position is designed for those who are eager to contribute to a team that values service and excellence in accounting practices. In this role, you will be responsible for a variety of essential functions that ensure the smooth operation of the accounting department. Your primary focus will be on accounts payable, where you will code and enter invoices into the accounting software, prepare and mail payments, and correspond with vendors to resolve any issues. You will also be tasked with preparing year-end reports, such as forms 1099, and reconciling charges on a weekly basis. On the accounts receivable side, you will review aging reports, assist Principals with client discrepancies, and maintain client information in our cloud-based system. This position requires a keen attention to detail and the ability to manage multiple tasks effectively while adhering to generally accepted accounting principles. The AP/AR Specialist role is integral to maintaining the financial health of SVA, and you will have the opportunity to contribute to the overall success of the organization. We invite you to explore this exciting opportunity and see how you can grow your career with us, while exemplifying our core values of serving people better and adhering to our 31 SVA DNA Fundamentals.

Responsibilities

• Code and enter accounts payable into accounting software, as well as prepare and mail payments.
• Correspond with vendors to resolve issues and/or to get clarification.
• Prepare forms 1099 and other year-end reports as needed.
• Reconcile Elan charges weekly, code, and route for approval.
• Route invoices for approval and track invoices out for approval.
• Review A/R aging reports and follow-up with Principals on outstanding 90-120 A/R balances.
• Assist the Principals in interpreting and resolving accounts receivable problems with clients.
• Assist the Principals and other appropriate staff, on research of client discrepancies, discuss any deviation from client payment plans, obtain appropriate approvals to have open credit applied, and keep the accounts receivable system as clean as possible.
• Provide special reports reflecting current status of client accounts upon request.
• Maintain and monitor client information in TermSync (ePay/eInvoice cloud based system).
• Encourage clients to sign up for ePay when interacting via phone/email.
• Review client invoices and make simple changes when necessary.
• Prepare and input daily client receipts into A/R systems.
• Prepare credit memo and billing adjustment requests for approval by the Principals.
• Prepare postage/expenses internal usage billing.
• Duplicate, file and retrieve accounts receivable/payable materials as needed.
• Prepare bank reconciliations.
• Perform all other duties as assigned.

Requirements

• Associate degree in Accounting or equivalent experience required.
• 1-2 years accounting experience preferred.
• Strong knowledge of accounts receivable and accounts payable.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Highly proficient with accounting software.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to details.
• Proficient in Microsoft Office software.
• Ability to shift tasks on a regular basis.
• Ability to work under pressure and meet tight deadlines.

Nice-to-haves

• Experience with Acumatica and TermSync preferred.