AP/AR Specialist

Unclassified - Madison, WI

Full-time

Madison, WI

About the position

SVA is seeking an AP/AR Specialist to join our Internal Accounting team at our Madison, WI location. This role presents a unique opportunity for individuals looking to develop their skills and find their passion within a supportive and collaborative environment. As an AP/AR Specialist, you will be responsible for maintaining the accounts payable and accounts receivable records for SVA and its related entities. This position is ideal for someone who is eager to enhance their career through personalized development opportunities while working with a diverse team of professionals. SVA has been recognized as a Great Place to Work, emphasizing our commitment to serving people better and fostering a positive workplace culture. In this role, you will engage in various essential functions that include managing accounts payable and accounts receivable tasks. You will be coding and entering accounts payable into our accounting software, preparing and mailing payments, and corresponding with vendors to resolve any issues. Additionally, you will be responsible for preparing forms 1099 and other year-end reports, as well as reconciling Elan charges weekly. On the accounts receivable side, you will review aging reports, assist Principals with client discrepancies, and maintain client information in our cloud-based system. This position also involves preparing daily client receipts and handling client bankruptcy documentation, among other duties. The AP/AR Specialist role is crucial for ensuring the accuracy and efficiency of our financial operations, and it offers a pathway for career advancement within a company that values motivation and professional growth. We invite you to explore this opportunity and see how you can contribute to our mission of serving people better.

Responsibilities

• Code and enter accounts payable into accounting software, as well as prepare and mail payments.
• Correspond with vendors to resolve issues and/or to get clarification.
• Prepare forms 1099 and other year-end reports as needed.
• Reconcile Elan charges weekly, code, and route for approval.
• Route invoices for approval and track invoices out for approval.
• Review A/R aging reports and follow-up with Principals on outstanding 90-120 A/R balances.
• Assist the Principals in interpreting and resolving accounts receivable problems with clients.
• Assist the Principals and other appropriate staff, on research of client discrepancies, discuss any deviation from client payment plans, obtain appropriate approvals to have open credit applied, and keep the accounts receivable system as clean as possible.
• Provide special reports reflecting current status of client accounts upon request.
• Maintain and monitor client information in TermSync (ePay/eInvoice cloud based system).
• Encourage clients to sign up for ePay when interacting via phone/email.
• Review client invoices and make simple changes when necessary.
• Prepare and input daily client receipts into A/R systems.
• Prepare credit memo and billing adjustment requests for approval by the Principals.
• Prepare postage/expenses internal usage billing.
• Duplicate, file and retrieve accounts receivable/payable materials as needed.
• Prepare bank reconciliations.
• Perform all other duties as assigned.

Requirements

• Associate degree in Accounting or equivalent experience required.
• 1-2 years accounting experience preferred.
• Strong knowledge of accounts receivable and accounts payable.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Highly proficient with accounting software.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to details.
• Proficient in Microsoft Office software.
• Ability to shift tasks on a regular basis.
• Ability to work under pressure and meet tight deadlines.

Nice-to-haves

• Experience with Acumatica and TermSync preferred.