AP/AR Specialist

$50,000 - $56,000/Yr

AppleOne - Beverly Hills, CA

Full-time - Entry Level

Beverly Hills, CA

Administrative and Support Services

About the position

We are seeking a highly organized and detail-oriented Accounts Payable and Accounts Receivable Specialist to support our Accounting team. The successful candidate will excel in accurately entering and coding accounting transactions, managing invoices and expense reports, and ensuring timely customer billing and payments. Strong communication skills are essential for effectively handling both internal and external correspondence and resolving any issues related to invoices and payments. This position is crucial for maintaining the financial integrity of the organization and ensuring that all transactions are processed in a timely and accurate manner. The AP/AR Specialist will be responsible for coding and entering invoices, vouchers, expense reports, and check requests, following standard procedures to ensure correct entry into the financial system. The role also involves vendor management, where the specialist will handle all vendor correspondence via phone or email to address inquiries and resolve issues. Additionally, the specialist will prepare non-inventory purchase order requisitions and attach corresponding purchase orders to incoming invoices with all necessary supporting documentation. In terms of financial reporting and reconciliation, the AP/AR Specialist will assist with processing month-end accruals for financial reports and monthly closings. They will reconcile various accounts by identifying and correcting errors or omissions according to accounting standards. Customer billing is another key responsibility, where the specialist will prepare and send all customer billing and produce the monthly aging report, responding to customer billing inquiries and sending collection emails as necessary. Overall, this position requires a proactive individual who can manage multiple tasks efficiently while maintaining a high level of accuracy.

Responsibilities

• Accurately code invoices, vouchers, expense reports, check requests, etc., following standard procedures to ensure correct entry into the financial system.
• Handle all vendor correspondence via phone or email to address inquiries and resolve issues.
• Prepare non-inventory purchase order requisitions and attach corresponding purchase orders to incoming invoices with all necessary supporting documentation.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Assist with processing month-end accruals for financial reports and monthly closings.
• Reconcile various accounts by identifying and correcting errors or omissions according to accounting standards.
• Prepare and send all customer billing and produce the monthly aging report.
• Respond to customer billing inquiries, resend bills, and send collection emails.
• Receive, research, and resolve routine internal and external inquiries concerning account status, including communicating resolutions to the appropriate parties.

Requirements

• 1 - 2 years of experience in accounts payable or general accounting.
• Proficient in 10-key by touch.
• Excellent written and verbal communication skills.
• Strong organizational skills with a high attention to detail and the ability to multitask.
• Proficiency in Microsoft Excel and other financial systems.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• Paid sick time