AP/AR Specialist

$56,000 - $56,000/Yr

AppleOne - Beverly Hills, CA

Full-time - Entry Level

Beverly Hills, CA

Administrative and Support Services

About the position

We are seeking a highly organized and detail-oriented Accounts Payable and Accounts Receivable Specialist to support our Accounting team. The successful candidate will excel in accurately entering and coding accounting transactions, managing invoices and expense reports, and ensuring timely customer billing and payments. Strong communication skills are essential for effectively handling both internal and external correspondence and resolving any issues related to invoices and payments. This position is critical in maintaining the financial integrity of the organization and ensuring that all transactions are processed in a timely and accurate manner. The ideal candidate will have a solid understanding of accounting principles and practices, as well as experience with financial systems and software. The role requires a proactive approach to problem-solving and the ability to work independently as well as part of a team. Attention to detail and the ability to manage multiple tasks simultaneously are key attributes for success in this position.

Responsibilities

• Accurately code invoices, vouchers, expense reports, check requests, etc., following standard procedures to ensure correct entry into the financial system.
• Handle all vendor correspondence via phone or email to address inquiries and resolve issues.
• Prepare non-inventory purchase order requisitions and attach corresponding purchase orders to incoming invoices with all necessary supporting documentation.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Assist with processing month-end accruals for financial reports and monthly closings.
• Reconcile various accounts by identifying and correcting errors or omissions according to accounting standards.
• Prepare and send all customer billing and produce the monthly aging report.
• Respond to customer billing inquiries, resend bills, and send collection emails.
• Receive, research, and resolve routine internal and external inquiries concerning account status, including communicating resolutions to the appropriate parties.

Requirements

• 1 - 2 years of experience in accounts payable or general accounting.
• Proficient in 10-key by touch.
• Excellent written and verbal communication skills.
• Strong organizational skills with a high attention to detail and the ability to multitask.
• Proficiency in Microsoft Excel and other financial systems.

Benefits

• Major medical insurance
• Dental insurance
• Vision insurance
• 401k plan
• Statutory sick pay where required