AP/AR Specialist

$45,760 - $52,000/Yr

Bioreclamation - Westbury, NY

Full-time - Entry Level

Westbury, NY

Computer and Electronic Product Manufacturing

About the position

The Accounts Payable/Accounts Receivable (AP/AR) Specialist at BioIVT is responsible for managing the financial transactions of the company, ensuring accuracy, timeliness, and compliance with relevant policies and regulations. This role is crucial for maintaining the financial health and integrity of the company by accurately recording, tracking, and managing both payable and receivable transactions.

Responsibilities

• Processing vendor invoices and ensuring timely payment.
• Verifying the accuracy of invoices, purchase orders, and other financial documents.
• Reconciling vendor statements and resolving discrepancies.
• Communicating with vendors regarding payment status and inquiries.
• Managing vendor relationships and negotiating payment terms when necessary.
• Recording transactions in the accounting system and maintaining proper documentation.
• Generating customer invoices and sending them out in a timely manner.
• Monitoring accounts receivable aging and following up on overdue accounts.
• Applying payments received to customer accounts accurately.
• Resolving customer billing disputes and inquiries.
• Collaborating with sales and customer service teams to ensure accurate billing and timely collections.
• Performing account reconciliations and assisting with month-end close processes.
• Assisting with financial reporting and analysis as needed.
• Participating in the development and implementation of process improvements to streamline AP/AR operations.
• Maintaining up-to-date knowledge of accounting principles, regulations, and best practices.
• Supporting audits and other financial projects as required.

Requirements

• Bachelor's degree (B.S./B.A.) preferred.
• 2-3 years of relevant experience preferred.
• Sage X3 experience a plus.
• Proficiency in a variety of computer software programs including MS Office.
• Demonstrated ability to quickly and proficiently understand and absorb new information.
• Demonstrated ability to coordinate multiple processes and manage deadlines.
• Strong organizational and multi-tasking skills.
• Good interpersonal, verbal and written communication skills.
• Advanced Excel skills.
• Team player with an ability to work independently.
• Good customer service and interpersonal skills.

Nice-to-haves

• Experience with accounting software (such as Sage X3).

Benefits

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance