AP Clerk

Synergy Flavors•Wauconda, IL

3d•Hybrid

About The Position

The Accounts Payable Clerk is responsible for the day-to-day processing of vendor invoices using automated systems, general ledger systems, and established workflows. This role focuses on accurate data entry, invoice review, exception handling and timely processing while ensuring compliance with company policies and internal controls.

Requirements

Accurate data entry
Invoice review
Exception handling
Timely processing
Compliance with company policies and internal controls
Knowledge of automated systems
Knowledge of general ledger systems
Established workflows

Responsibilities

Process high volumes of vendor invoices accurately and efficiently in accordance with company policies and payment terms.
Respond to vendor inquiries via phone and email regarding invoice status, payments, and account balances.
Prepare and submit payment files for check, ACH, and wire transfers in coordination with banking requirements and internal controls.
Perform balance sheet account reconciliations and investigate variances to ensure accuracy and completeness.
Support and lead initiatives related to process automation and enhancements to improve efficiency, accuracy, and internal controls.
Support internal and external audit requests for data.
Ensure all accounts payable deadlines are met in alignment with month‑end and year‑end close schedules established by management.
Assist with month‑end close activities, including invoice cutoff, accrual support, and reporting preparation.
Maintain and update vendor master data, ensuring accuracy, completeness, and compliance with internal standards.
Perform additional duties and responsibilities as assigned to support business needs.