AP Coordinator

Aps East Coast - Jacksonville, FL

Full-time

Jacksonville, FL

Support Activities for Transportation

About the position

The AP Coordinator at AMPORTS is responsible for managing the accounts payable process, ensuring accuracy in invoice processing, and maintaining effective vendor relationships. This role plays a crucial part in the financial operations of the company by overseeing payments, resolving discrepancies, and collaborating with various departments to enhance efficiency in the accounts payable function.

Responsibilities

• Reviewing and verifying invoices for accuracy, completeness, and adherence to company policies and procedures.
• Matching invoices with purchase orders and receiving documents.
• Preparing and processing payments to suppliers and vendors through various methods such as checks, electronic transfers, and online payment platforms.
• Maintaining effective relationships with vendors, responding to inquiries, and resolving any payment discrepancies or issues promptly.
• Processing employee expense reports, ensuring compliance with company policies, and reimbursing expenses within established guidelines.
• Maintaining accurate and up-to-date records of all account payable transactions, including invoices, payments, and supporting documentation.
• Collaborating with other departments, such as procurement and finance, to resolve issues and improve the efficiency of the accounts payable process.
• Identifying opportunities to streamline and improve accounts payable processes and implementing solutions to enhance efficiency and accuracy.
• Assisting with internal and external audits by providing necessary documentation, explanations, and support related to accounts payable transactions.

Requirements

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Microsoft office experience including proficiency in Excel and Outlook.

Nice-to-haves

• Associates of Arts (AA) or Bachelor's degree (B.A) in accounting, finance, or a business-related field.
• Accounts payable and data entry and record keeping experience.
• 1-2 years of related experience.

Benefits

• Full-time position with expected hours primarily 8 hours each day, Monday through Friday on a day shift.
• Opportunity for overtime.