AQD S17 - Administrative Specialist, Journeyman - Secret NEW

Dha Group - Washington, DC

Full-time - Entry Level

Washington, DC

Professional, Scientific, and Technical Services

About the position

The Administrative Specialist, Journeyman position at Nationwide IT Services involves providing direct administrative and executive assistant support to a Senior Executive Service (SES) member within the SAF/AQD at the Pentagon. This role is critical in ensuring the smooth operation of the office by managing calendars, travel arrangements, and correspondence, while also supporting high-level meetings and protocol activities.

Responsibilities

• Perform administrative duties such as maintaining GO/SES calendars and managing travel arrangements.
• Assist in voucher processing and maintain file plans and records.
• Execute government administrative policies and greet visitors.
• Manage correspondence and action item tasking, including monitoring deadlines in TMT.
• Support leadership in a high visibility/high pressure front office environment.
• Process travel reservations, authorizations, and vouchers using DTS.
• Manage all Protocol-related activities and initiate high-level meetings.
• Screen visitors and phone calls, and install administrative procedures for subordinate units.
• Review outgoing correspondence for compliance with handling requirements for classified material.
• Collaborate with Military Assistant to resolve process bottlenecks and backlogs.
• Assist actions officers in executing conference preparations, including high-level VTCs.

Requirements

• A bachelor's degree in business or related discipline.
• At least 3 years of experience in related duties.
• Proficiency with MS Access, Air Force Public Information Management System, TMT, and AF Portal.
• Attention to detail and knowledge of JTFR, Privacy Act regulations, and CUI handling.
• 6 years of relevant work experience may substitute for a BA/BS degree.
• An associate degree plus 4 years of relevant work experience may substitute for a BA/BS degree.

Benefits

• Medical, dental, and vision insurance
• Life and disability insurance
• 401(k) plan with employer match
• Paid holidays
• PTO (sick/vacation)
• Commuter benefits
• Employee assistance program (EAP)
• Educational reimbursement
• Pet Insurance